Part-time Temporary Administrative Assistant

JOB TITLE: Administrative Assistant to the Dean of Students Office
DEPARTMENT: Academics
WORK SCHEDULE M-F 7:30am - 3:30pm
JOB CLASSIFICATION: Temporary part-time non-exempt
REPORT TO: Dean of Students.
Rate: $20 per hour

JOB SUMMARY: The Administrative Assistant to the Dean of Students Office provides essential
support to the daily operations of the office and the building in which it resides. The role is
responsible for answering incoming calls tracking and recording student attendance maintaining
the Deans Office budgets and managing weekly infraction detention and Restoration Plan records.
The Administrative Assistant also offers direct support to the Dean and Assistant Deans of
Students contributing to the smooth functioning of the department and the overall mission of The
Stony Brook School.

CAPABILITIES REQUIRED :
The ideal candidate will be comfortable acknowledging and adhering to the basic tenets of the
Christian Faith as stated in the Platform and Principles of The Stony Brook School. Three key
qualities are essential to success in this role:
1. A desire to support programs in a Christian education environment that prioritizes the
spiritual intellectual and social development of children and teenagers.
2. A genuine commitment to creating an atmosphere of joy peace and hospitality for students
parents and faculty.
3. Flexibility and patience in navigating the varied needs and schedules of students and families.
The individual must be highly organized efficient and able to work independently while
communicating effectively both verbally and in writing with all constituents. Strong computer
skills are required including proficiency with Google Drive Google Docs Google Sheets
Microsoft Word Excel PowerPoint and PageMaker (or comparable software). is required.
CAPABILITIES ILLUSTRATED:
The duties described below are intended to serve as guidelines not limitations for the
responsibilities of the Administrative Assistant to the Dean of Students Office. Additional duties
may be assigned as needed to support the school community.

1. Manage appointments for the Dean and Assistant Deans of Students
2. Manage the budgets for the Dean and Assistant Deans of Students
3. Handle travel logistics for the Dean and Assistant Deans of Students
4. Manage the Parent-Teacher Conference Sign Ups and Details (Fall)
5. Answer the Dean of Students Office phone
6. Welcome students faculty parents and visitors to the office and assist with questions
and concerns
7. Track student attendance for three of the six grades
8. Manage infraction detention and Restoration Plan tracking for grades 9 - 12
9. Support the Assistant Deans of Students with Advisory and Assembly logistics
10. Assist with bus drills lockdown drills and fire drills
11. Serve as an Advisory Group Leader

12. Supervise Office Workjob students from 3:20 - 3:30pm

Founded in 1922 The Stony Brook School exists to challenge young men and women to know
Jesus Christ as Lord to love others as themselves and to grow in knowledge and skill. As an
independent college preparatory school for grades 7-12 we inspire students to lead lives of
significance and service through their character leadership and faith. Nestled on the scenic
North Shore of Long Island our campus is a haven for academic excellence spiritual growth
and lifelong friendships.

Equal Employment Opportunity: In order to provide equal employment and advancement
opportunities to all individuals employment decisions at The Stony Brook School will be based
on merit qualifications experience and abilities. We do not discriminate based on race color
sex national origin age citizenship genetic predisposition or any characteristic protected by
law.