Artwork Inventory & Documentation Coordinator

Union: Non Union
Number of vacancies: 1
Site: 67 College Street (travel across UHN sites will be required)
Department: FM-PRO
Reports to: Director Art Program
Shifts: 1-2 days per week 
Status: Temporary Part-Time ( 6 months)
Closing Date: January 8 2026

We are seeking a detail-oriented and organized individual to lead the inventory and documentation of artwork across all UHN sites. This role is critical in ensuring accurate records of our art collection supporting preservation and enabling future planning for public spaces.

Key Responsibilities

• Conduct a comprehensive inventory of artwork in public spaces and storage areas across all UHN locations.
• Photograph and catalogue each piece ensuring high-quality visual documentation.
• Maintain accurate records using appropriate software tools (e.g. Excel or other art software) for information management.
• Organize and update documentation to ensure accessibility and compliance with internal standards.
• Coordinate with multiple stakeholders across sites to gather necessary information on art in collection.

Qualifications :

• Strong organizational skills including documenting reporting filing scheduling and attention to detail.
• Proficiency in computer applications particularly Excel and other information management tools.
• Ability to work independently and manage tasks across multiple sites.
• Effective communication and problem-solving skills to collaborate with diverse stakeholders.
• Previous experience in a similar role is considered an asset.

Additional Information :

Why Join Us

• Opportunity to contribute to preserving and showcasing UHNs art collection.
• Work in a dynamic environment with multiple stakeholders.
• Be part of a team that values creativity precision and collaboration.

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP  access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract