Personnel Assistant II
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Job Location:
St Marys County, MD - USA
Hourly Salary:
$ 28 - 31
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
By blending human resources support with travel management expertise this position contributes to organizational efficiency and employee this position one may perform tasks beyond routine clerical such as random and full squadron drug screening and new hire orientation monitoring/tracking internal employee changes (transfers leave of absences changes in job classifications) responding to routine questions on policy and procedures and providing reports on employee turnover and time and attendance. This assistant may be asked to evaluate and consolidate information from various sources under short deadlines and report on program employment statistics (retention turnover etc.).
Job Duties & Responsibilities:
Greeting all visitors warmly and professionally providing courteous assistance to ensure a positive first impression.
Present a professional appearance at all times.
Coordinates travel arrangements for all squadrons.
Schedules hotel flight and car rentals and prepare itineraries.
Interact with staff clients and various vendors to obtain the best travel deals and ensure that all travel needs are met efficiently and within budget.
Maintain accurate records of travel expenses and report accordingly.
Ensure employees data concerns are addressed and resolved timely to include:
o Re-setting of passwords
o Submitting data requests for login credentials
o Entering workflows
o Temp Pay forms and Military Pay Differential
o Adders Adding and removing to UKG earnings.
Inputs and updates information in databases and spreadsheets
Runs reports and provide program data to leadership.
o Earnings Report
o Pre-Check Detail
o Adder Reports
o Seniority Rosters
o Prepares scheduled and ad hoc reports including CDRL manning and charge code reports for Corporate functional areas such as Finance Accounting Contracts Procurement and Business Development.
Manually and electronically correlates data from multiple locations personnel databases and programs.
Manually or electronically produces or distributes information or data in support of the program.
Assists in onboarding new hires transfers and new hire orientation and supports site processing needs.
Assists with scheduling physicals hearing tests and administering drug screens.
Assists with monitoring completion of compliance training as a POC and may assign training as needed.
Assists with the request for required documentation collection scanning and filing as needed.
Assist in updating/replacing onsite poster board for labor law compliance.
Works closely with business advisories and PMO staff to provide program-specific transactional support.
Ensure all employees are treated equally regardless of gender ethnic background or disability.
Other or Additional Responsibilities:
Performs other duties and assignments as required.
Knowledge & Skills:
Strong written and oral communication skills
Excellent public speaking training and email writing skills
Proficiency in Microsoft Office Suite HRIS and travel management software.
Proficient in EXCEL to include pivot tables and formulas
Experience & Education:
High School Diploma or equivalent.
1-3 Years experience in clerical functions.
General knowledge of personnel clerical tasks including working within timesheets reporting HRIS and human capital systems.
Basic knowledge and understanding of human resources and genuine interest in related fields.
Experience in defense contracting is preferred.
Physical Requirements / Working Environment:
Sedentary work.
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body.
The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures transcribing viewing a computer terminal and extensive reading.
Must be able to meet the program shift schedules. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)
What We Bring:
At V2X we strive to be market competitive in our total reward offerings.
The successful candidates starting pay will be based on but not limited to their job-related skills experience qualifications work location and market conditions.
The salary range provided is intended to display the value of the companys base pay compensation for locations in the state of Maryland and may be modified at the discretion of the company.
o Maryland Salary Range: USD $28.00-$31.00 Hourly
Please speak with a recruiter for additional information.
Employee benefits include the following:
o Healthcare coverage
o Life insurance AD&D and disability benefits
o Retirement plan
o Wellness programs
o Paid time off including holidays and leave of absences
o Eligible Tuition Reimbursement
o Learning and Development resources
o Employee assistance resources
Pay and benefits are subject to change at any time and may be modified at the discretion of the company consistent with the terms of any applicable compensation or benefit plans.
Key Skills
- Microsoft Access
- Hospital Experience
- Mediation Experience
- Microsoft Outlook
- Microsoft Word
- Military Experience
- Visio
- Office Experience
- Sharepoint
- Alternative dispute resolution
- Administrative Experience
- Human Resources
