HR Site Administrator
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview
Prismecs is seeking an experienced HR Site Administrator to support plant operations through comprehensive administrative HR and mobility coordination. This role ensures smooth administrative processes supports travel logistics manages timesheets assists HR with ATS/HRIS tasks and maintains compliance with internal processes. The HR Site Administrator reports directly to the Plant Manager and collaborates closely with HR Mobility Operations and site leadership teams.
Key Responsibilities
Administrative & Site Support
Manage travel arrangements including flights hotels transportation and reservations.
Handle VISA and passport processes for contractors.
Maintain administrative filing systems and expense documentation.
Manage petty cash and provide accurate petty cash expenditure reports.
Coordinate with vendors for payment follow-ups (hotels off-platform services).
Travel to different sites when required.
HR & Mobility Coordination
Support USA HR with ATS and HRIS system tasks.
Review and screen candidates resumes for site-level needs.
Maintain personnel mobility tracking and ensure compliance with mobility policies.
Provide employees with required policies such as banking details invoicing guidelines travel expense processes and timesheet procedures.
Collect verify and revise weekly/monthly timesheets.
Data & Reporting
Maintain accurate spreadsheets and operational reports.
Assist in updating procedures mobility policies and related documentation.
Ensure accuracy and timeliness in administrative reporting to Plant Manager and HR.
Requirements
Requirements
Technical diploma or university degree in Administration or related field.
Minimum 3 years of experience in a similar administrative or HR support role.
Strong English proficiency (reading writing speaking).
Proficient with Microsoft Windows Excel Word and Outlook.
Experience with reporting and maintaining data spreadsheets.
Ability to work rotation shifts as required by plant operations.
Basic understanding of HSE protocols.
Knowledge of ISO 9001 ISO 14000 and OHSAS 18001 (preferred but not required).
Behavioral Attributes
Strong commitment to company goals and values.
Demonstrates leadership and accountability.
High level of honesty reliability and professionalism.
Effective team player with strong interpersonal skills.
Respectful communication and conduct at all times.
Proactive initiates tasks without being prompted.
Strong awareness of industrial safety requirements.
Highly organized and able to handle multiple priorities.
Required Skills:
Requirements Technical diploma or university degree in Administration or related field. Minimum 3 years of experience in a similar administrative or HR support role. Strong English proficiency (reading writing speaking). Proficient with Microsoft Windows Excel Word and Outlook. Experience with reporting and maintaining data spreadsheets. Ability to work rotation shifts as required by plant operations. Basic understanding of HSE protocols. Knowledge of ISO 9001 ISO 14000 and OHSAS 18001 (preferred but not required). Behavioral Attributes Strong commitment to company goals and values. Demonstrates leadership and accountability. High level of honesty reliability and professionalism. Effective team player with strong interpersonal skills. Respectful communication and conduct at all times. Proactive initiates tasks without being prompted. Strong awareness of industrial safety requirements. Highly organized and able to handle multiple priorities.
Required Education:
Technical diploma or university degree in Administration or related field.
Company Industry
IT Services and IT Consulting
Key Skills
- ATS
- Paychex
- Microsoft Outlook
- Payroll admin
- Workers' Compensation Law
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Administrative Experience
- Human Resources
