Senior Executive, Events & Operations
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Job Location:
Monthly Salary:
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
The NTU Career & Attachment Office (CAO) is committed to providing our students with a comprehensive range of tools resources and networking opportunities students need for exposure to various career pathways enhancing their employability with the aim of helping them become gainfully employed by the end of their academic journey with NTU.
We are seeking a dynamic and skilled Senior Executive Events & Operations to join our team. The role will be responsible for planning coordinating and executing career-centric events as well as managing other shared operational functions such as office administration. This individual will work closely with staff students employers and other stakeholders to ensure the seamless delivery of services and events that support our students career development and enhance their corporate readiness.
Key Responsibilities:
Event Planning and Coordination:
Assist in the planning conceptualisation and execution of recruitment-related events and initiatives. Including providing on-site support for career fairs employer panels workshops and networking sessions.
Collaborate with internal and external stakeholders to secure participating employers panellists and/or guest speakers.
Gather and evaluate vendor quotations recommend the most suitable options and track all related event expenses to support budget management.
Coordinate and oversee logistical arrangements including site recce venue setup furniture rental AV requirements and catering services.
Prepare registration and feedback forms and corresponding QR codes for use during events.
Arrange transport for off-campus events such as company visits and ensure smooth coordination for participants.
Provide on-site supervision during events ensuring smooth operations and timely resolution of issues.
Stakeholder Engagement:
Extending first level support and response to students and employers through management of role-based email accounts.
Draft and coordinate email communications targeted at employers and students including event invitations promotional content and post-event follow-ups.
Fostering close ties with both internal and external stakeholders (i.e. CAO teams appointed vendors) to ensure smooth execution of events.
Assist in recruiting coordinating and maintaining an active pool of student assistants including conducting pre-event briefings to ensure they are well-prepared for on-site support during events.
Administration:
Manage event billing processes including issuing invoices and following up on outstanding payments with participating companies.
Raise purchase requisitions in the procurement system for event supplies and vendor services such as stationery catering photography services.
Responsible for verifying and processing goods receipt entries in the procurement system for office-related purchase requisitions.
Report Preparation and Analysis:
Collect review and analyse feedback from events. Prepare post-event reports summarising key outcomes challenges and improvement suggestions.
Prepare regular reports on events track event progress timelines and outstanding tasks to ensure smooth project flow.
Qualifications Skills & Competencies:
A Bachelors Degree from a recognised tertiary institution in Business Administration Event Management Communications or related fields.
2 to 3 years of relevant work experience preferably in an academic or similar environment.
Experienced in office administration events and operations.
Familiarity with career services and student development programmes.
Excellent interpersonal communication stakeholder engagement and management skills.
Ability to work independently and as part of a team in a fast-paced environment.
Strong time management organisational and problem-solving skills.
Analytical meticulous and capable of handling sensitive information with confidentiality and professionalism.
Proficient in Microsoft Office (Excel Powerpoint Word). Knowledge of design tools (Canva Photoshop) a plus.
Passionate in driving positive impact for stakeholders particularly students.
Customer-service orientation; able to build rapport with internal stakeholders.
Proactive self-starter with strong independent thinking and problem-solving abilities able to anticipate needs and takeinitiative.
Supportive attitude towards colleagues and willingness to assist with various tasks.
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTURequired Experience:
Senior IC
Key Skills
- Employee Evaluation
- Continuous Improvement
- FDA Regulations
- Management Experience
- Process Improvement
- Profit & Loss
- Operations Management
- Project Management
- Strategic Planning
- Leadership Experience
- P&L Management
- Supervising Experience
About Company
Nanyang Technological University is one of the top universities in Singapore offering undergraduate and postgraduate education in engineering, business, science, humanities, arts, social sciences, education and medicine.
