Compliance Officer II Records Management

Agency

Department

Monitors develops executes and facilitates compliance program with federal state and Texas A&M University System (TAMUS) regulatory and governing standards including but not limited to laws regulations statutes codes policies procedures rules and directives as well as internal and external policies and procedures as applicable.

The salary is determined in accordance with the Universitys compensation structure and will be commensurate with the candidates education and experience within the assigned salary range for this position.

Responsibilities:

• Develops establishes and maintains an effective and broad-based compliance program based upon ethical conduct and a commitment to compliance with all applicable laws policies rules and procedures. Monitors compliance with federal state and TAMUS regulatory standards including but not limited to laws statutes codes policies procedures rules and directives as well as compliance with internal and external policies and procedures.

• Implementing and overseeing an enterprise-wide compliance program at PVAMU to ensure the institutions full adherence to the legal ethical and regulatory obligations imposed by all levels of government and other oversight agencies including the NCAA and educational accrediting bodies.

• Oversees and/or conducts reviews and/or investigations to ensure university processes controls and operational results comply with applicable laws regulations policies and procedures related to compliance risks. Monitors the university environment and provides feedback and training to the university community (leadership faculty staff and students as applicable) regarding the need for changes and actions to ensure a strong control environment. Provides reports on all compliance efforts as needed; serves on committees as needed. Develops and assesses programs. Interprets departmental policies rules and regulations ensuring they are followed.

• Identifying areas of compliance vulnerability and risk and assists in developing the universitys annual compliance plan including goals strategies and metrics. Will also collaborate with the Office of Risk Management and Safety on risk management issues around the institution to minimize the prospect of duplication of efforts ensuring an integrated approach to identifying and addressing compliance risks. Identifies potential areas of compliance vulnerability and develops a plan of action to bring any non-compliant areas into compliance. Responds to apparent violations of policies procedures or other regulatory standards by recommending and participating in investigative procedures. The person in this role may receive training and serve as backup for the Compliance Officer II Policy Compliance.

• Collaborating with campus stakeholders to design implement and oversee an effective records management program. This role involves developing policies and procedures to ensure the proper creation maintenance storage and disposal of university records in compliance with federal state and institutional regulations. The Records Management Officer provides guidance and training to faculty staff and administrators on best practices for records retention security and confidentiality. They monitor adherence to records management protocols conduct periodic audits to assess compliance and address any identified deficiencies. Additionally the officer assists in interpreting changes to relevant laws and regulations ensuring the universitys records management practices remain current and compliant with the this capacity the Records Management Officer plays a crucial role in safeguarding the integrity of institutional data and supporting the universitys overall compliance initiatives.

• Provides leadership collaborating and facilitating with other departments to provide a strong culture of compliance that is responsive knowledgeable and proactive in its activities and actions related to regulatory and other requirements. Responsibilities will include implementing appropriate processes and procedures to ensure all aspects of University-wide compliance. This will involve coordinating with campus units responsible for compliance collaborating with affected units and university administration to remediate compliance deficiencies and evaluating compliance risks. Will also work with the System Internal Audit Department to assess performance in specific compliance areas and to help develop the Auditors annual audit coordination with the System Office of General Counsel will assist in the interpretation of amended new or proposed laws or regulations from all levels of government that may have implications for the Universitys compliance program. Will develop coordinate and participate in a multifaceted educational and training program that focuses on the elements of the compliance program. Will maintain adequate records of all such training provided within the University.

• Performs other duties as assigned.

Required Education and Experience:

• Bachelors degree

• Five years of related experience in compliance programs and/or activities or highly regulated industry with compliance program-related responsibilities and demonstrated track record of having increasing responsibilities.

Required Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet and database applications.

• Strong verbal and written communication skills.

• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• A minimum of 2 years of experience in a university environment

• Demonstrated ability to advise senior management on enterprise-level compliance risks.

• Strategic analytical capabilities.

• Excellent oral and written communication skills including the ability to communicate complex compliance issues to any faculty staff supervisors and/or university officials; excellent education and training skills; and excellent ability to collaborate with others to achieve goals.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.