Equipment Administrator

Charlotte, VT - USA

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Equipment Administrator
Location: Charlotte
Job Type: Full-Time Hourly Non-Exempt
Department: Equipment

About the Role:

EHG dba Alloy is seeking a highly organized and dependable Equipment Administrator to join our Charlotte NC office. This role plays a key part in supporting the daily operations of our Equipment Division ensuring efficient administrative processes accurate recordkeeping and exceptional internal customer service. The ideal candidate is proactive detail-oriented and committed to supporting a fast-paced team-focused environment.

Key Responsibilities

Maintain punctual and dependable attendance during standard office hours (MondayFriday 8:00 a.m.5:00 p.m.).
Support daily operations within the Equipment Division to ensure administrative tasks are completed efficiently and accurately.
Serve as the primary point of contact for Enterprise and WEX assisting with account updates driver management and related requests.
Monitor the equipment inbox () and respond promptly to inquiries.
Manage schedule and maintain all company-wide equipment requests and update the equipment schedule.
Create update and track work orders as needed.
Enter timesheets and receipts for Equipment Division personnel into Field Flo.
Assist divisions with vehicle and equipment purchases and maintain an accurate asset inventory.
Prepare and distribute weekly internal equipment invoices cost reports and monthly IFTA reporting.
Update the Equipment Dashboard and notify drivers of upcoming vehicle inspections.
Maintain and update the EHG Master Vehicle List including driver assignments equipment sales and new entries.
Stay current on DOT laws and regulations and communicate updates to relevant divisions.
Participate in weekly operations meetings and support the Equipment Manager with administrative tasks and special projects.
Additional duties will be discussed as part of the full position description with the Branch Manager.

Comprehensive Benefits Package

Available the first day of the month following 30 days of employment including:

Medical dental and vision insurance
Short-term and long-term disability
Life insurance (1x base salary)
Eight paid holidays

401(k) Program

100% company match on the first 3% of employee contributions
50% match on the next 2%
Participation begins after your first paycheck

Additional Perks

$75/month phone allowance or company phone
10 days of vacation (prorated during the first calendar year)

Qualifications:

High school diploma bachelors degree in business administration.

Strong computer skills with proficiency in Microsoft Office including Excel and Word
Excellent organizational and time management skills
Detail-oriented and capable of managing multiple tasks simultaneously
Strong communication skills both written and verbal
Ability to work independently and as part of a team
Previous administrative or equipment management experience is a plus

Join our team and help drive operational excellence through expert scheduling and coordination!

Required Experience:

Unclear Seniority

Job Title: Equipment AdministratorLocation: Charlotte Job Type: Full-Time Hourly Non-Exempt Department: EquipmentAbout the Role:EHG dba Alloy is seeking a highly organized and dependable Equipment Administrator to join our Charlotte NC office. This role plays a key part in supporting the daily opera...