GEAR UP Project Manager (0079272T)

Title: GEAR UP Project Manager
Position Number:T
Hiring Unit: OFF VP ACADEMIC STRATEGY HAWAII P-20 HAWAII P-20
Location: University of Hawaii System Offices / Manoa Campus
Date Posted: December 08 2025
Closing Date: December 22 2025; 11:59PM HST
Salary : salary schedules and placement information
Additional Salary Information: PBB minimum $5434/mo
Full Time/Part Time: Full-time
Temporary/Permanent: Temporary
Other Conditions: The position is renewable based on availability of funding

Duties and Responsibilities

1. **Manages the daily operational functions related to the GEAR UP Hawaii State grant including necessary oversight of financial and personnel activities.
2. **Collaborates with the GEAR UP Project Director in grant administration to ensure grant objectives are met.
3. **Monitors the GEAR UP Hawaii State grant budget (federal and matching) to ensure effective fund utilization and financial compliance required to fulfill grant obligations.
4. **Analyzes interprets and implements UH State and Federal guidelines as it pertains to the GEAR UP Hawaii project. Advises staff and GEAR UP Project Director on compliance with Federal and State guidelines.
5. **Monitors and maintains matching funds documentation to ensure the GEAR UP Hawaii project meets all matching requirements.
6. **Supervises the GEAR UP school teams site coordinators on Oahu and provides recommendations to the Project Director to improve program quality.
7. **Solicits coordinates reviews and approves school proposals and budgets for services provided to GEAR UP students and monitors implementation and expenditures ensure compliance with project guidelines and objectives.
8. **Develops enforces and maintains program-wide guidelines for partner reporting data collection documentation of activities and tracking of outcomes.
9. **Develops partnerships with other organizations (e.g. high schools UH campuses community-based organizations businesses) to engage support for GEAR UP Hawaii initiatives.
10. **Communicates effectively both orally and in writing with a wide variety of internal and external stakeholders (e.g. US ED HI DOE UH faculty and staff State Legislature business and community partners and students).
11. Serves as a resource to high school and college faculty staff and administrators regarding the GEAR UP Hawaii project in meeting the needs of GEAR UP students.
12. Produces reports and other relevant evaluation/follow up materials for reporting and dissemination to a variety of audiences.
13. **Assists in preparing reports and proposals to sponsors soliciting support (financial and in-kind) from partners.
14. Conducts literature research and keep abreast of latest research-based college access initiatives; makes recommendations for improvement and expansion to initiatives to the Project Director.
15. Represents the GEAR UP Hawaii State grant Project Director at national and regional conferences.
16. Other duties as assigned.

1. Possession of a baccalaureate degree in Education Educational Administration Business Administration Public Administration Social Work Community Service Public Service Planning/Policy and/or Liberal Arts or related field and 3 years of progressively responsible professional experience with responsibilities for implementation of programs and/or education policy; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of counseling and/or guidance program administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with counseling and/or guidance program administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

1. Demonstrated experience in grant management and administration including proposal development implementation oversight and preparation of required reports.
2. Demonstrated experience planning executing and evaluating educational programs targeting underserved youth (e.g. college access student support or academic enrichment programs).
3. Demonstrated experience in developing monitoring and analyzing program budgets and expenditures to ensure fiscal accountability and compliance with established guidelines.
4. Demonstrated ability to effectively manage stakeholder and partner relationships (e.g. K-12 higher education and community organizations) necessary for project implementation.

1. Possession of a Masters degree from an accredited college or university in a recognized field of study preferably with coursework in Education Educational Administration Business Administration or Public Administration.
2. Experience in the administration and fiscal management of large complex federal or state grants including direct responsibility for monitoring expenditures tracking matching funds and ensuring compliance with granting agency regulations.
3. Familiarity with the principles and regulations governing the GEAR UP program or similar federal college access programs (e.g. TRIO).
4. Experience working with the University of Hawaii the State of Hawaii Department of Education and/or college access programs in Hawaii.
5. Experience developing and disseminating written program materials resources and reports for a diverse range of audiences including federal sponsors academic partners and legislative bodies.
6. Working knowledge of cultures history and languages of Hawaiis academically underserved populations.
7. Demonstrated ability to conduct educational research interpret literature on college access best practices and translate findings into practical recommendations for program improvement and expansion.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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