Administrative Assistant to Business and Finance (Administrative Support Coordinator II) INTERNAL APPLICANTS ONLY

***INTERNAL APPLICANTS ONLY***

Our Commitment to Equity Diversity and Inclusion:

California State University (CSU) Chico is a comprehensive and residential public university holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system which educates the most ethnically economically and academically diverse student body in the nation. The University enrolls over 15000 students with over half identifying as first-generation college students.

Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps have demonstrated experience working with diverse populations and will contribute to policies programs and practices that support an inclusive accessible and equitable learning and working environment. Black Indigenous People of Color veterans and those with diverse abilities are encouraged to apply.

Job/Department Summary:

Day-to-day work is performed independently under general direction of the Business and Finance Divisions Director of Special Projects and work is led by the Vice President of Business & Finance Executive Assistant. Incumbent will perform a full range of moderate to complex administrative assignments in support of the Vice President and Associate/Assistant Vice President(s) Directors managers staff and student employees within the Division of Business and Finance. Responsibilities include researching and drafting reports correspondence division documents collecting and analyzing data participating on committees serving as an HR Liaison and Safety and Training coordinator for some of the division areas. This is a busy office setting requiring the ability to be flexible often working on multiple projects. Additionally the incumbent may coordinate between other departments and Human Resources Services assisting with personnel functions including but not limited to recruiting on-boarding separations and training. Incumbent is responsible for the full scope of assigned project activities including independent initiation execution coordination implementation and evaluation and may at times be accountable for the work of other support staff.

The Business and Finance Division is large and complex consisting of an executive management team of the Vice President and four Associate/Assistant Vice President(s) including Financial Services Procurement and Distribution Services Facilities Management and Services and Staff Human Resources Services and Directors.

Required Education and Experience:

This position requires a fully functional knowledge of and skill in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures. These qualifications and those listed above would normally be obtained through completion of a high school program technical/vocational program or their equivalents combined with four years of related office work experience.

Preferences:

Preference may be given to applicants with the following as they may be considered specialized skills:

Working in a University setting.
Working in a progressively responsible professional position.
Working with Human Resources and Collective Bargaining Agreement policies and procedures.
Working with and monitoring department budgets.
Experience working with confidential and sensitive information while demonstrating utmost confidentiality.
Proven ability to manage and complete analytical and complex projects.
Advanced analytical problem solving and critical thinking skills within a complex work environment.
Demonstrated excellent organizational tactful and collaborative work style.
Proven ability to interpret and apply a variety of complex policies procedures regulations.

Time Base: Full-time

Pay Plan: 12/12

Work Schedule: Mon-Fri 8:00am-5:00pm Summer: Mon-Thurs 7:00am-5:30pm

CSU Classification Salary Range: $52404 (Step 1) - $76344 (Step 20) per year.

Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).

CSU Chico offers a number of benefits to its employees (e.g. sick leave vacation health insurance). For more information please visit Information:

California State University Chico in accordance with CSU policy requires that the successful candidate complete a background check (including a criminal records check sexual offender registry check and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statuses regulations or other legal mandates.

About Chico State:

Graduate and undergraduate programs boast high-quality research experiences exceptional faculty mentoring and civic and global engagement opportunities. The campus motto Today Decides Tomorrow is brought to life by inclusive pedagogy experiential learning and co-curricular programming. The Chico Experience prepares students to be critical thinkers engaged citizens and inspired stewards of environmental social and economic resources. Together they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California 90 minutes from the state capital Sacramento and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty outdoor leisure activities and a thriving arts music and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area theMechoopda and we recognize their distinctive spiritual relationship with this land the flora the fauna and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition National origin sex sexual orientation covered veteran status or any other protected status.

Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

CSU Chicos Annual Security Report includes summaries of institutional policy relating to campus safety drug and alcohol use sexual assault and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU Chico Police Department or by calling . It is also available on the web at Annual Security & Fire Safety Report.