Executive Assistant
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Job Summary
Executive Assistant to the CEO
Location: London (On-site) Hours: Full-Time (40 hours per week) Reports To: Chief of Staff
About the Role
We are seeking a dynamic highly resourceful and organised professional to take on the pivotal role of Executive Assistant (EA) to the CEO and Office Manager. This is a critical full-time position responsible for maintaining the CEOs operational efficiency whilst simultaneously ensuring a productive well-managed and positive company office environment.
This role requires a split of time and focus demanding both discretion and superior administrative skill in supporting the CEO internal communications support and proactive management of our physical workspace and internal company events.
Key Responsibilities
This portion of the role is focused on maximising the effectiveness and efficiency of the CEO.
Executive Support & Administration
Manage the CEOs complex diary including scheduling meeting prioritisation and daily preparation.
Coordinate all business travel logistics including flights accommodation ground transport and detailed itineraries.
Process and manage the CEOs expense reports and corporate credit card reconciliation.
Manage confidential documentation and communication maintaining the highest level of discretion and professionalism.
Executive Communications & Internal Planning
Draft proofread and finalise executive correspondence presentations and documents for internal and external audiences.
Act as the primary point of contact and gatekeeper between the CEO and internal departments partners and external stakeholders.
Spearhead the planning coordination and execution of company-wide workshops town halls all-hands meetings and special internal events managing all logistical aspects.
Key Responsibilities
This portion of the role is focused on maintaining operational readiness and fostering a positive organised workplace.
Office Operations & Facilities
Oversee the day-to-day operations of the office ensuring a safe organised and aesthetically pleasing work environment.
Manage relationships and contracts with all office suppliers (vendors) including cleaning services building management catering and supply companies.
Maintain stock for all office supplies kitchen supplies and equipment ensuring resources are always readily available.
Act as the primary point person for all office maintenance and facilities issues coordinating repairs and services promptly.
Employee & Culture Support
Manage the office budget for supplies facilities and internal events ensuring cost-effective spending.
Lead new starter office induction preparing workstations issuing necessary access and welcoming new team members.
Coordinate the companys internal post shipping and courier services.
Contribute proactively to enhancing company culture through support Culture Manager with small internal morale-boosting activities and initiatives.
Qualifications and Skills
6-12 months of work experience ideally in a comparable executive support administrative or hybrid role.
Exceptional written and verbal communication skills ideally with proven experience drafting professional executive-level materials.
Expert proficiency in Google workspace (Docs Sheets Gmail Slides) and scheduling tools.
A resourceful self-starter mentality with the ability to take initiative and solve problems independently.
Benefits & Compensation
Whats in It for You
We believe in empowering our team to thrive with benefits including:
Holiday: 25 days plus bank holidays (obviously!)
Health Perks: Private health insurance (Vitality Health) and Smart Health Services
Fitness & Wellbeing: 50% gym membership discounts (Nuffield Health Virgin Active Pure Gym).
Hybrid Model: A WFH allowance to keep you comfortable.
Learning & Growth: Access to platforms like Udemy to fuel your curiosity.
Why Datatonic
Join us to work alongside AI enthusiasts and data experts who are shaping tomorrow. At Datatonic innovation isnt just encouragedits embedded in everything we do. If youre ready to inspire change and deliver value at the forefront of data and AI wed love to hear from you!
Are you ready to make an impact
Apply now and take your career to the next level.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Find out how you can solve your most complex business challenges fast, with the leading cloud data + AI consultancy, Datatonic.
