Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
- Use your high-level administration support and executive assistant skills to support TWO Executive Directors.
- Full Time (1.0 FTE) Maximum Term role until 30 April 2026 start in Jan!
- Remuneration: $73605.21 - $88997.93 12% superannuation
- Generous NFP salary packaging options up to $18550.
- Location - 737 Bourke Street Docklands Victoria 3008 Close to Southern Cross Train Station Hybrid; WFH (2 days)
We encourage you to apply at your earliest convenience as we will be reviewing applications and conducting interviews as we receive applications until the closing date. The role may close before the closing date once a suitable candidate is found!
About the role
You will use your high-level administration skills to support two executive directors. This includes diary management responding and re-directing external and internal enquiries assist in the delivery of system improvements and provide support across other relevant programs and activities throughout the business.
You will also support the coordination and information sharing of administration processes to ensure leaders are able to deliver on key priorities across a complex health service environment.
About Us
We are North Western Melbourne Primary Health Network (NWMPHN) - Victorias largest independent locally governed and run not-for-profit PHN dedicated to improving primary health care in Melbournes northern western suburbs and inner-city areas. We help people stay well by commissioning health services to deliver better and more accessible primary care.
What are PHNs
PHNs have been established with two key objectives:
- Increasing the efficiency and effectiveness of services for community members particularly those at risk of poor health outcomes
- Improving coordination of care to ensure people receive the right care in the right place at the right time.
At NWMPHN we offer:
- Flexible working arrangements including work-from-home options.
- Up to 6 days of Paid Life Leave per calendar year for cultural celebrations family events birthdays etc.
- Support for parents with Paid Parental Leave options.
- Additional Paid leave during End-of-Year close down period.
- Generous NFP salary packaging health and wellbeing programs and professional development opportunities.
- Supportive and inclusive workplace culture.
- Opportunities for professional development and career progression.
For more information on Staff benefits please visit: will my typical week look like
- Provide high-level administrative support to two Executive Directors to ensure they are focused on their priorities and demanding work schedules
- Manage complex calendar and scheduling requirements depending relevant priorities and deadlines
- Be a point of contact for two Executive Directors and manage enquiries from internal and external stakeholders in a professional manner
- Coordinating numerous regular strategic meetings and events collating papers taking confidential minutes and following up on actions
Resources:
- Reconcilation Action Plan
- NWMPHN Primary Health Care Stakeholder Engagement Framework
- NWMPHN Governance Framework
- NWMPHN Strategic Plan 2024 - 2028
About you:
- Relevant business/management or related qualifications and/or equivalent experience
- 3-5 years experience in providing high-level assistance at a Senior Executive level
- Well-developed verbal written communication and excellent organisational / project management skills
- Ability to work independently prioritise work and demonstrate initiative and a business improvement mindset
- Advanced Microsoft Office skills including understanding of SharePoint
- Maintaining excellent standards of service in a high-pressure work environment demonstrating confidentiality tact judgement and discretion at all times
NWMPHN is proud to be an Equal Opportunity Employer. We recognise the importance of attracting and retaining talent that reflects the diverse community we live in. Research shows that teams with diverse experiences and perspectives are more creative and better problem-solvers. We strongly encourage applications from Aboriginal and Torres Strait Peoples.
We welcome applications from people with diverse backgrounds and lived experiences. If you bring curiosity adaptability and the right skills - even if you dont check every box in the responsibilities or qualifications section - we still encourage you to APPLY!
Should you need any specific support or accommodations during the recruitment process or afterwards please reach out to the HR team at
Candidates with valid work rights will be fully considered. The successful candidate will be required to undertake a National Police Check and Working with Children Check
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
