Staff Accountant, Term

TITLE:Term Staff Accountant BENEFITS:No

DEPARTMENT:Finance STATUS:Union Full-Time Non-Exempt

REPORTS TO:Finance Compliance Manager CLASSIFICATION:Professionals

LOCATION:730 Polk Street San Francisco SUPERVISES:N/A

POSITION SUMMARY:

The Staff Accountant oversees the Accounts Payable and Payroll functions of the Finance Department. These functions include: Processing vendor invoices and payments for the entire agency in a timely manner responding to vendor inquiries and assisting staff with invoice coding. This position is responsible for processing bi-weekly payroll and troubleshooting with Payroll Processing Platform vendor to resolve payroll issues. The Staff Accountant is responsible for all journal entries related to accounts payable payroll and health benefits and works closely with the rest of the Finance team to ensure a timely monthly financial close. This role provides assistance with the annual financial audit and is relied upon by Project Open Hand to be an integral member of our agency who is engaged with members of all departments.

QUALIFICATIONS REQUIRED:

• College degree in applicablefield
• Thorough working knowledge ofExcel
• Excellent professionalreferences
• Experience with Payroll Processing Platforms ADP Workforce Now or similarpreferred

QUALIFICATIONS DESIRED:

• Experience with MIP FundAccounting
• Experience with ADP Workforce Now products or similarpreferred
• Certified Payroll Professional with the American PayrollAssociation

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Accounts Payable

• Monitors email addresses andfor invoices from vendorsand forwards to appropriate staff for coding andapproval
• Distributes invoices received by mail to appropriate staff for coding andapproval
• Reviews and enters all coded and approved invoices check requests and employee reimbursementsinto MIP APmodule
• Works with staff to resolve invoice codingerrors
• Prepares weekly Accounts Payable check run and distributes to Finance team for approval from Manager GL Accounting Analyst and Government Grants and Director Finance
• Processes routes for signature and mails/distributes weekly Accounts Payable check run; prepares Accounts Payable check data into banks fraud manager upload document and submits to Manager GL Accounting Analyst and Government Grants
• Maintains vendor open and paid AP invoicesfiles
• Works with Procurement department to keep payables accurate andcurrent
• Works with vendors to keep accounts accurate andcurrent
• Prepares annual vendor1099s
• Assists auditors with all requests relating to duties in AccountsPayable

Payroll

• Enters various employee changes into Payroll Processing Platform that are specific to Time and Attendance department allocations as Specified in Employee Arrival form
• Assists employees managers and directors with information regarding payroll
• Reviews payroll for timecard completion errors and general accuracy. Checks for payroll changes communicated and made by Human Resources
• Processes manual payroll checks under the instructions from Human Resources and/or managers which include final payroll checks vacation disbursements bonuses payroll corrections and benefit-related reimbursements. Maintains supporting documentation in electronic file for Human Resources related manual checks Routes live check for signatures
• Works with Human Resources to facilitate special payrolls done outside of the normal payroll cycle
• Inputs reconciles and transmits bi-weekly payroll hours and earnings data to ADP and uploads payroll check data into banks fraud security portal
• Prepares payroll entries
• Creates modifies and maintains time and attendance and policies in collaboration with Human Resources
• Maintains payroll processing management reports
• Reconciles and distributes employees annual W-2 reports
• Assist auditors with all requests relating to duties in Payroll

Additional Duties

• Deposits Accounts Receivable checks donation checks and other checks and assists in entering payments into Sage 100 Fund Accounting AR module
• Prepares entries related to retirement contributions and is responsible for entering and transmitting ACH payments for retirement contributions and employer match into the VALIC portal
• Prepares and reconciles annual retirement census report in ADP with the assistance of Manager Finance as needed for annual audit.
• Prepares entries related to healthbenefits
• Prepares entries related to credit cardexpenditures
• Submits quarterly reports to Bureau of Labor Statistics
• Prepares quarterly Sales Tax report and submits to Franchise Tax Board(check)
• Other duties asassigned

JOB COMPETENCIES/SUCCESS FACTORS:

• Teamplayer:Demonstratescooperativespiritrespectsprofessionalboundariesandissuccessfulat sharing responsibilities withothers
• Self-led: Knows and completes responsibilities in assigned timelines asks for clarifications whenneeded
• Sensitivetothecircumstancesandneedsofthecriticallyill andseniorsaswellaspeoplewithmental health and substance abuseissues
• Customeroriented:Workswellwithallcustomers(internalstaffandexternalcontacts)promotesa positive image of the agency and works diligently to resolve customerissues
• Poised: able to maintain a calm positive and constructive attitude during interactions with diverse populations sometimes in challengingsituations
• Ethical: Honest accountable maintainsconfidentiality
• Decisive:Thoughtfulwhenconsideringoptionsseeksinputfromothers makesdifficultdecisionswhen necessary
• Knowledgeable: Understands facets of job keeps job knowledgecurrent
• Well organized: Information organized and accessible maintains efficient work space manages timewell
• Strong communicator: excellent verbal and written communicationskills
• Technical savvy: Skilled with computers proficient with function appropriate technology learns quickly uses technology to enhance job performance with the interest and ability to learn new technology