Ward Clerk

Job Description

If you take pride in being compassionate honest professional and safe consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.

With the anticipation of opening a new building in March 2026 we are searching for a Ward Clerk to join our Shannex Transitional Health Services Limited team providing transitional care services at West Bedford Transitional Health in West Bedford Nova Scotia.

Through an innovative partnership with Nova Scotia Health (NSH) Shannex proudly operates the provinces first transitional health facility in West Bedford. This facility provides specialized care for NSH patients in the central zone who no longer require hospital care but need additional support and services before safely returning home or to their community.

Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live work and visit. As an established and respected organization in the healthcare sector Shannex offers opportunities for growth development and advancement. And at the end of every day you will know youve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health vision and dental benefits plan including an Employee and Family Assistance Program (eligible immediately upon hire for all staff with a 0.40 FTE and higher)
• Life travel and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program including excellent discounts for apparel restaurants technology fitness travel and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannexs Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Performs clerical functions and related tasks as required on an inpatient unit.
• Receives and routes telephone calls greets and directs visitors as appropriate; provides routine information and responds to inquiries from clients visitors and staff; refers to appropriate person as necessary.
• Establishes maintains processes and updates files records and other documents including master lists client admissions/ transfers / discharges; maintains client discharge files.
• Prepares requisitions for diagnostic and therapeutic services for patients and coordinates appointments with other departments.
• Accepts and schedules appointments makes appropriate entries completes required hospital forms and notifies appropriate staff;
• Maintains books ledgers manuals accurately and up to date; e.g. workload measurement statistics census diet sheets time sheets payroll policies procedures and standards.
• Performs clerical duties related to procedures such as admission discharge transfers death.
• After discharge prepares health record chart and sends to NSH Health Records.
• Provides administrative support to all team members as required.
• Additional duties as required

About You
In addition to placing high value on continuous improvement collaboration and accountability you bring:

• A graduate of an approved 2-year Office Administration / Professional Secretarial diploma or university degree (i.e. Bachelor of Secretarial Science)
• Minimal 3-5 years of related experience
• Ability to type 80 words per minute;
• Knowledge of general office procedures and equipment;
• Ability to operate personal computers including various software packages including Word Excel Power Point MS Publisher and various database software applications;

About Us
Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988 Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare hospitality and lifestyle sectors. With locations in Nova Scotia New Brunswick and Ontario Shannex continues to build communities designed for connection wellbeing and longevity. Shannex-owned brands include Allbright Life Parkland Retirement Living & Lifestyle Residences Parkland at Home Faubourg du Mascaret and Shannex Enhanced Care. Shannex also provides Transitional Health Services in partnership with Nova Scotia Health. For more information visit .

If youre ready to join the Shannex team of Great People apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity diversity inclusion and belonging is about creating a culture that embraces the uniqueness of individuals where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex every team member belongs.

All applications are kept in strict confidentiality.
Only those selected for an interview will be contacted.