Office Coordinator
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Job Location:
Bozeman, MT - USA
Hourly Salary:
$ 17 - 22
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Duties And Responsibilities
Provide exceptional customer service for visitors to the RED office and direct inquiries or concerns to appropriate individuals or units. Answer and filter phone calls to appropriate individuals or units and take messages as needed. Provide administrative support for members of the of the RED leadership team including but not limited to the Associate Vice President for Research and the Director of Economic Development and Impact. Manage calendars arrange and manage travel complete travel authorizations and conference registrations and preparing final travel expense vouchers. Coordinate meetings and serve as a liaison between the RED leadership team members and other departments. Make arrangement for meetings and events including securing facilities preparing agendas promoting events creating hospitality approval forms arrange food lodging and transportation may include participating in events as on-site staff. Complete Chrome River Reports for expenditures. Maintain departmental records ensuring compliance with State and University records retention policies including the preservation of confidential and sensitive information files and documents. Assist with projects within the Research Organization. Open and distribute daily mail. Maintain office supply inventory which includes filling copier keeping office area clean and stocked with supplies. Utilize MSUSmartbuy to order supplies and create contracts. Provide administrative back-up to the Executive Assistant to the Vice President for Research as needed. Perform other administrative and office management duties in support of the RED office and its reporting units as assigned.
Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or with reasonable accommodations. The requirements listed above are representative of the knowledge skill and or ability required.
Provide exceptional customer service for visitors to the RED office and direct inquiries or concerns to appropriate individuals or units. Answer and filter phone calls to appropriate individuals or units and take messages as needed. Provide administrative support for members of the of the RED leadership team including but not limited to the Associate Vice President for Research and the Director of Economic Development and Impact. Manage calendars arrange and manage travel complete travel authorizations and conference registrations and preparing final travel expense vouchers. Coordinate meetings and serve as a liaison between the RED leadership team members and other departments. Make arrangement for meetings and events including securing facilities preparing agendas promoting events creating hospitality approval forms arrange food lodging and transportation may include participating in events as on-site staff. Complete Chrome River Reports for expenditures. Maintain departmental records ensuring compliance with State and University records retention policies including the preservation of confidential and sensitive information files and documents. Assist with projects within the Research Organization. Open and distribute daily mail. Maintain office supply inventory which includes filling copier keeping office area clean and stocked with supplies. Utilize MSUSmartbuy to order supplies and create contracts. Provide administrative back-up to the Executive Assistant to the Vice President for Research as needed. Perform other administrative and office management duties in support of the RED office and its reporting units as assigned.
Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or with reasonable accommodations. The requirements listed above are representative of the knowledge skill and or ability required.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
