Management Assistant (1842) Temporary Exempt (SFDPH)

Under general supervision the Management Assistant performs professional-level administrative and/or management duties in a variety of functional areas such as: office/operations management budget development administration and fiscal reporting development and administration of contractual agreements and grants evaluation and development of management policies and procedures including evaluation of impact of existing and proposed legislation.

Essential Duties

• Manages or assists in management of the resources and staffing of an office section operation or program.
• Monitors available budget and maximizes use of existing staff and re-sources for office program or section.
• Recommends changes in staffing and/or acquisition of equipment/materials.
• Oversees various staffing and personnel-related functions.
• Oversees purchasing billing and inventory control.
• Coordinates building security maintenance and utilization of space.
• Manages and facilitates administrative projects that support the program and research efforts of the Directors.
• Lead special projects as assigned.
• Responsible for supporting on-boarding and off-boarding staff.
• Processing Funding Notification Requests.
• Support with program operations and purchases.
• Manages expenses reports.
• Manages in-office annual subscriptions.
• Supports with high-level administrative support to several internal managers.
• Assists in management of HIV Prevention resources and staffing monitors assigned budget expenditures recommends changes in staffing and/or acquisition of equipment/materials.
• Oversees various staffing and personnel-related functions; over-sees purchasing and billing and inventory control.
• Acts as liaison and promotes good working relationships with other offices programs sections and departments.  
• Conducts surveys and needs assessment.
• Gathers compiles and analyzes statistical and other data.
• Writes reports and prepares documentation for evaluation by management and/or administrative staff.
• Assists in development of policies procedures and work practices of an office program operation or section.
• Reviews and evaluates existing policies procedures and work practices consults with managers administrators and other staff.
• Assists in budget development resource planning and fiscal reporting.
• The 1842 Management Assistant may perform other duties as assigned/required.

Qualifications :

Education:

• Possession of a Baccalaureate Degree from an accredited college or university. 

AND

Experience:

• One (1) year full-time equivalent experience performing professional-level administrative duties in functional areas such as: program/office/operations management budget development and/or administration development and administration of contractual agreements and/or grants or other closely related functional areas.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One-year fulltime employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week).

Desirable Qualifications:

• Three (3) Years full-time equivalent experiences performing high level exertive operational and program support to Public Health Sexual Drug User Health and Community Wellness specific Public Health Programs.
• Three (3) year full-time equivalent experience performing professional-level administrative duties in functional areas such as: program/office/operations management fiscal expense management and/or administration support with the development and oversight of contractual agreements grants funding notifications or other closely related functional fiscal and operational support areas.
• Advance knowledge on the development of MS Office forms/templates surveys and other various Data Collection templates and or programs.
• General Knowledge of the Citys financial budget and reporting systems.
• Excellent organizational and budget expense tracking skills.
• Excellent oral and written communication skills including phone and email etiquette.

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring

Important Note: Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities.

Additional Information :

How to apply:

Applications for City and County of San Francisco jobs are only accepted online at  e-mail communications may come from more than one department so please make sure your email is set to accept messages from all of us at this link.

Applicants may be contacted by email about this recruitment. Please consider using a personal email address that you check regularly rather than a work or school account.

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Additional information regarding Employment with the City and County of San Francisco: 

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

If you have any questions regarding this recruitment or application process please contact the analyst Juan Pablo Gonzalez at or .

We may use text messaging to communicate with you on the phone number provided in your application. The first message will ask you to opt in to text messaging.

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time