Facilities Coordinator

• Facilities Coordination Act as the primary day-to-day point of contact for facilities matters across all offices nationally including Sydney Melbourne Canberra and other states ensuring issues are triaged and resolved in a timely manner.
• Workplace Access & On/Offboarding Coordinate office access cards security passes parking allocations and other workplace logistics for new starters movers and leavers ensuring a smooth and professional experience.
• Maintenance & Building Liaison Log track and follow up on building and office maintenance issues proactively coordinate scheduled services (e.g. air conditioning security cleaning) and liaise with building management and landlords to ensure compliance with agreed standards.
• Supplier Coordination Support the management of facilities-related suppliers including cleaners security providers and maintenance contractors ensuring service levels are met and issues are escalated or resolved as required.
• Health Safety & Office Standards Help maintain safe clean and well-presented office environments by coordinating remedial actions flagging risks and supporting adherence to Lendi Group workplace policies and building requirements.
• Reporting Prepare and maintain basic facilities reports logs and dashboards to provide visibility over maintenance activities supplier performance access requests and office incident trends.
• Data and Document Management Maintain accurate records trackers and documentation for leases contracts work orders inspections and facilities-related procedures to support operational continuity and auditability.
• Procurement Support Provide light administrative support to Procurement by monitoring tickets checking that requests are complete tracking progress of day-to-day procurement activities and assisting with routine contract and documentation processing.
• Stakeholder Collaboration Work closely with People & Culture Technology Procurement and office-based leaders to coordinate facilities support manage expectations and communicate updates clearly and professionally.
• Ad Hoc Support Flexibly respond to unplanned facilities issues and operational needs (e.g. urgent repairs office incidents VIP visits events) providing hands-on coordination and support to keep office operations running smoothly.

Qualifications :

• 3 years experience in a facilities office management operations or similar coordination role.
• Demonstrated experience managing suppliers and external stakeholders (e.g. building management landlords cleaners security maintenance providers).
• Highly organised with strong attention to detail and a proactive service-oriented mindset.
• Excellent written and verbal communication skills with the ability to engage confidently with stakeholders at all levels.
• Strong ability to manage multiple tasks prioritise effectively and respond quickly to ad hoc issues across multiple office locations.
• Competence with Microsoft Office Suite (Excel Word PowerPoint).
• Ability to work independently and take ownership of day-to-day facilities activities while collaborating closely with Sydney-based and cross-functional teams.

Preferred:

• Atlassian software Competency in Confluence and JIRA or similar ticketing / service management tools.
• Experience in a procurement operations or vendor management environment.
• Background in coordinating facilities across multiple sites or regions.
• Experience in a customer-facing growth-focused or fast-paced environment would be advantageous.

Additional Information :

Lendi Group teams operate across Australia and the Philippines. Bringing together diverse expertise innovative technology and a customer-first approach our teams work seamlessly to simplify the property journey helping Australians find buy and own property with confidence.

We support our people in a variety of ways but a few of the benefits that our people rave about include:

• A vibrant relaxed yet professional culture.
• Hybrid working arrangement designed to support work-life balance while fostering meaningful connection and collaboration.
• A holistic wellbeing programs offering 24/7 support including medical mental health and financial wellbeing services to enable our workforce to thrive at home and work.
• Generous paid Parental Leave: we celebrate our growing Lendi Group family with 18-26 weeks leave for primary carers and up to 4 weeks for secondary carers.
• An additional weeks Loyalty Leave each year after reaching 3 years service.
• Wellness initiatives with a strong focus on psychological safety.

Were committed to fostering a diverse and inclusive community at Lendi Group. We believe that a team reflecting the world around us leads to greater innovation stronger collaboration and a more engaging workplace.

Our culture is guided by our 3 core values: We Are Stronger United; Act Like You Own It; and Keep Home Loans Human. Our values are part of our core DNA that helps Lendi Group to attract engage and evolve the right talent and build best-in-class products.

This is an opportunity to shape the future of a fast-growing purpose-driven company thats transforming the homeownership journey.

Ready to contribute to Lendi Groups next chapter Apply now and be part of something big!

#lendigroup #LI-AMH1 #LI-hybrid

Remote Work :

No

Employment Type :

Full-time