Office Coordinator, Deans Office, College of Engineering and Computer Science
Share
Job Location:
Chattanooga, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
The Office Coordinator serves as the primary administrative support for the CECS Deans Office ensuring smooth daily operations and exceptional customer service. This position manages front-office functions coordinates communications and assists with scheduling travel and event logistics. The role requires strong organizational skills attention to detail and the ability to work collaboratively in a fast-paced academic environment.
Responsibilities
Front Office & Customer Service
- Serve as the first point of contact for the Deans Office: greet visitors answer phones and respond to email inquiries.
- Manage CECS and CECS Graduate email accounts ensuring timely and accurate responses.
- Handle confidential and time-sensitive materials with discretion.
Administrative Coordination
- Maintain calendars schedule meetings and prepare materials.
- Record and distribute meeting minutes.
- Coordinate and process travel arrangements itineraries and expense reports.
- Prepare and process contracts in the ESM system.
Financial & Operational Support
- Assist with purchasing reimbursements and invoice processing in DASH.
- Maintain office supply inventory and manage event orders and catering.
- Track and compile data; prepare reports as requested.
Scholarship & Event Support
- Oversee CECS scholarship processes including tracking applications and coordinating committee communications.
- Assist with special events banquets and candidate visits including logistics and setup.
Knowledge Skills and Abilities:
- Strong computer skills (MS Office Suite and university systems).
- Excellent customer service and communication skills.
- Ability to organize prioritize and manage multiple tasks.
- Problem-solving skills and attention to detail.
- Ability to work effectively with various groups and maintain confidentiality.
Review of applications will begin on December 18 2025 and will continue until the position is filled. Applications received by this date will receive priority consideration.
Qualifications
Required:
- High school diploma or GED.
- Four (4) years of relevant experience.
Preferred:
- Associates degree.
Work Location:
- University of Tennessee Chattanooga TN Campus
- This is a fully on-site position
Compensation and Benefits:
- UT market range: MR06
- Anticipated hiring range: $45000
- Find more information on the UT Market Range structurehere
- Find more information on UT Benefitshere
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
The University of Tennessee at Chattanooga is in the heart of one of Tennessee’s largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching ... View more
