Condo Office Assistant
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Job Location:
Monthly Salary:
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
PART-TIME SEASONAL POSITION AVAILABLE
This is where were supposed to give you a quick introduction about working at Jay Peak. Except theres nothing quick about what your experiences will be or what our expectations summary we will expect you to work hard to help fellow teammates to service the guest and to have return we will pay you fairly let you know (and more importantly make you feel) that you are valued and if youre so inclined work with you to help create a career. Still interested Keep reading.
SUMMARY
Administrative assistant who performs clerical duties and handles multiple tasks at a time. This includes organizing the Snowline building and maintaining the daily paperwork with updates from the condo teams.
ESSENTIAL DUTIES & RESPONSIBILITIES (include the following other duties may be assigned)
- Answer all incoming calls maintaining a record of those calls and dispatching requests to the appropriate areas.
- Update the morning daily paperwork and review daily plan with the Condo Supervisor(s) and Delivery Driver(s).
- Maintain daily paperwork with updates from Condo Supervisor(s) and Delivery Driver(s) enter updates into Daily Plan Arrivals List and End of Day report.
- Host morning post-lunch and end of day check-ins with the Condo Supervisor(s) and Delivery Driver(s).
- Print and update checklists and paperwork for Condo Supervisor(s) and Delivery Driver(s).
- Update training documents inventory logs meeting sign-in sheets safety sheets and other documents as assigned.
- Assist in tracking and maintaining inventory levels in all condo housekeeping areas.
- Create Work Orders for the maintenance departments.
- Update room statuses in Maestro to ensure they are accurate.
- Keep lost and found items organized and enter data into the Lost & Found database.
- Submit a daily recap to Condo Manager Executive Housekeeping Manager Assistant Director of Lodging and Director of Lodging.
- Other duties as assigned which could be directly related or unrelated to original position.
SUPERVISORY RESPONSIBILITIES
Supervises crews in the field as necessary.
QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations. Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers clients customers and the general public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job the employee is regularly required to talk or hear and frequently required to sit and use hands to finger handle or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop kneel crouch or crawl. The employee must occasionally move and/or lift up to 25 pounds. Specific vision requirements of this job include close and distance vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is occasionally exposed to fumes or airborne particles and risk of electrical shock. The noise level in the work environment is usually moderate.
RESORT CONDITIONS
This is a Winter Resort Area. It requires that work venues are varied and in many cases include steep stairways multilevel buildings and outdoor work areas subject to very cold sometimes wet or very sunny work sites. Some facilities are located at the base or bottom area and some are semi-remote and can only be reached by traveling via chair lift(s) skis or snowboards. Walking surfaces are frequently frozen sloped and slippery. Proper footwear is a must indoors and out. Work days and hours as well as the number of hours required will vary with an emphasis on weekends and holidays.
WHY WORK AT JAY PEAK
Were a team of good-natured folks at the heart and soul of a growing resort community. Our co-workers are our friends so we happily go the extra mile for each other and our guests. Were rewarded fairly for our collective efforts and encouraged to pursue individual goals. Were a family one that gets to choose its members. We strive for an authentic community driven Resort that derives its vitality from the on-mountain experience respect for its history & what has come before it and its employees whose energy and spirit are its foundation. Its not for everyone but were not looking for everyone-were looking for you.
IF YOU HAVE WHAT IT TAKES HERES WHAT YOULL GET
- $19/hour
- Paid Sick Time
- 401k program eligibility with employer match after a year of employment with 1000 hours of service
- FREE or deeply discounted season passes for you and your dependents
- Employee Recognition Programs (including daily monthly yearly and seniority programs)
- Seasonal employee parties
- Regular free employee breakfasts/lunches family events and parties
- For a full listing of employee perks both on and off-property click here
Jay Peak Resort is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law. We are committed to the full inclusion of all qualified keeping with our commitment Jay Peak Resort will take the steps to assure that people with disabilities may be provided reasonable accommodations. Accordingly if reasonable accommodation is required to fully participate in the job application or interview process to perform the essential functions of the position or for a full listing of all physical demands/requirements working conditions environment and all other ability qualifications for this role please contact the Human Resources office at or
Required Experience:
Junior IC
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
About Company
This is where we’re supposed to give you a quick introduction about working at Jay Peak. Except there’s nothing quick about what your experiences will be or what our expectations are. In summary, we will expect you to work hard, to help fellow teammates, to service the guest and to ha ... View more
