Administration Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world.

At JLL we see a Brighter Wayforward for our clients our people our planet and our communities. With over 200 years of real estate experience we are and always have been in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better smarter more innovative ways of working. We approach our work in a warmer more optimistic and inclusive way.

JLL is a global leader in helping clients envision where people will live work play shop and eat.

What this job involves

JLL is seeking a dynamic part-time Administration Assistant for a 25-hours a week (flexible times). The person will be the face and voice of Floreat Forum this role involves interacting with customers contractors retailers and staff members. Our ideal candidate is a personable individual with excellent multitasking abilities capable of maintaining composure under pressure and thriving in a diverse work environment. This opportunity offers a varied and engaging workload for the right professional.

A snapshot of your responsibilities:

• Ensure Reception Switchboard is manned at all times and calls answered promptly with a high level of customer service demonstrated at all times
• General administrative duties as specified by the Centre Manager
• Maintain and update the archive management system
• Assisting Centre Administrator/Operations Manager in raising contracts/ purchase orders in MRI
• Co-ordinate and communicate induction processes of CM3 & Sassi Contract Management System to all contractors on site and manage the return all site keys at the end of each day.
• Assist with collecting and entering sales and traffic figures from tenants on a monthly basis.
• Assist Centre Administrator with purchase order entry creditor invoice batching and tenant invoice distribution

Interested An ideal candidate would need to have the following qualifications:

• Excellent communication and customer service skills
• High personal presentation
• Calm person who can deal with stressed stakeholders without becoming stressed themselves
• Comprehension of financial components of invoices
• Able to be an engaged team member who is eager to learn and grow.

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

What can you expect from us

As an organisation we dont just accept that we are a place of many different people but we embrace it we celebrate it and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why for more than a decade we continue to rank among the Worlds Most Ethical Companies.

We support applications from all underrepresented groups including Aboriginal and Torres Strait Islanders LGBT people with disability and people of all age religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today quoting job reference numberMPREQ471811

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.