Executive Assistant

Location: Remote
Schedule: 6:30am3:30pm EST (some flexibility available)
Employment Type: Full-time

About the Role

We are seeking a highly organized proactive and independent Executive Assistant to provide comprehensive support across both business and personal domains. This role is ideal for someone who thrives in a fast-paced environment communicates exceptionally well and can anticipate needs before they arise. The ideal candidate is comfortable working autonomously owning tasks end-to-end and providing reliable operational support with minimal supervision.

Key Responsibilities

Inbox & Calendar Management

• Manage and prioritize executive inbox flagging important items and drafting responses where needed.

• Maintain a dynamic and complex calendar including scheduling meetings calls and personal appointments.

• Ensure the executive is prepared for all meetings with necessary materials and reminders.

Business & Personal Administrative Support

• Handle personal and household logistics such as:

  • Managing communication with vendors or service providers.

  • Coordinating repairs deliveries or maintenance for the home.

  • Completing bill payments renewals and administrative tasks.

  • Placing orders tracking shipments and handling returns.

• Support business operations with tasks including:

  • Managing a general support inbox and routing emails to the appropriate team members.

  • Completing basic reporting tracking tasks and following up on outstanding items.

  • Assisting with ad-hoc administrative and operational tasks as needed.

Task Tracking & Weekly Summaries

• Maintain an organized list of all open tasks projects and follow-ups.

• Provide a structured weekly summary outlining progress open items and priorities.

Communication & Collaboration

• Work primarily through email phone and text to ensure smooth real-time communication.

• Join one weekly check-in meeting with the executive; otherwise operate with high independence and minimal daily oversight.

Requirements

• 3 years of experience as an Executive Assistant Personal Assistant Operations Assistant or similar role.

• Exceptional organizational skills and attention to detail.

• High level of discretion and professionalism.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities with calm efficiency.

• Tech-savvy and comfortable learning new systems quickly.

• Proactive problem-solver who can anticipate needs and follow through without micromanagement.

• Availability during the preferred working hours (6:30am3:30pm EST).

Preferred Skills

• Experience managing both personal and business-related tasks.

• Strong judgment and ability to handle confidential information.

• Familiarity with productivity tools (email clients task management systems spreadsheets etc.).