Admin Assistant, ARTS

Music is Universal

Its the passionate and dedicated team at Universal Music who help make us the worlds leading music company. From A&R to finance legal to digital sales to marketing Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender race disability sexual orientation religion belief age marital status background pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism dyslexia ADHD and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment workplaces and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards including alternatives to the online form or to disclose a neurocognitive condition please email

The Role

We are looking for a highly organised and proactive Team Assistant to support us in the Artist Rights and Touring Services department. As part of our team youll sit centrally across the group and liaising across the label teams artist teams legal and finance to ensure accurate information flow efficient processes and up-to-date knowledge of artist live activity. Its an exciting opportunity for a motivated individual with a passion for music and live events to build foundational experience in the industry.

Key Responsibilities

• Maintain and update internal documents and trackers including Excel spreadsheets and .

• Support the tour support payment process by monitoring Uniport chasing approvals and processing urgent payments.

• Create and maintain SharePoint folders for tour support ensuring artist management teams have access.

• Ensure the accurate issuing of and signing of side letters.

• Review artist contracts to summarise relevant clauses in a clear digestible format for both artist and internal teams.

• Verify accurate accounting by confirming correct contract-based deductions and percentages have been applied.

• Meet regularly with label teams to gather updates on tours roster changes accounting and other operational information.

• Attend gigs shows and festivals to stay informed on production staging lighting merchandise and general live performance trends.

Skills and Experience Required

Must Have:

• Excellent organisational and time-management skills.

• Strong written and verbal communication abilities.

• A collaborative team player with a proactive attitude and sense of responsibility.

• Ability to prioritise personal workload and use initiative in a busy environment.

• Flexibility and enthusiasm for regularly attending live events including evenings and weekends when required.

• Confident computer skills including Microsoft Office (Excel Word) and general digital tools.

Bonus Tracks: Your Benefits

• Group Personal Pension Scheme (between 3% and 9%)

• Private Medical Insurance

• 25 paid days of annual leave

• Interest Free Season Ticket Loan available

• Holiday Purchase scheme

• Dental and Travel Insurance options

• Cycle to Work Scheme

• Salary Sacrifice Cars

• Subsidised Gym Membership

• Employee Discounts (Reward Gateway)

Just So You Know

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However the business operates in an environment that demands change and the jobholders specific responsibilities and activities will vary and develop. Therefore the job description should be seen as indicative and not as a permanent definitive and exhaustive statement.

Job Category: