Office Manager

Birmingham - UK

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Fantastic challenges. Amazing opportunities.

GKN Aerospace is reimagining air travel: going further faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry were inspired by the opportunities to innovate and break boundaries. Were proud to play a part in protecting the worlds democracies. And were committed to putting sustainability at the centre of everything we do opening up and protecting our planet. With over 16000 employees across 33 manufacturing sites in 12 countries we serve over 90% of the worlds aircraft and engine manufacturers and achieved sales of 3.35 2023. There are no limits to where you can take your career.

Job Summary

We are looking for an Office Manager to join our sociable lively team to work in our vibrant office environment.

The Office Manager / Front of House / Executive Assistant is central to the smooth and professional operation of our Birmingham Corporate Headquarters. This multifaceted role ensures a welcoming environment for all staff and visitors combining high-level administrative support to senior leadership with responsibility for office facilities health and safety and front-of-house services. The postholder acts as a trusted point of contact for internal and external stakeholders managing office operations vendor relationships and compliance with company policies. Supporting two senior executives the role includes complex diary management travel coordination and confidential administrative tasks. The successful candidate will demonstrate exceptional organisational skills attention to detail and the ability to foster a positive inclusive workplace culture. This is a highly visible position requiring discretion adaptability and a proactive approach to both day-to-day operations and strategic initiatives.

The Office Manager will be required to be on site five days per week from 8.00am -5.00pm

How Youll Contribute

The Office Manager will contribute to the following:

Manage reception and front-of-house services ensuring a professional and welcoming environment

Act as the first point of contact for visitors clients and contractors

Oversee office entrance control security badge management and parking allocations

Coordinate visitor access meeting room bookings and hospitality requirements

Provide comprehensive diary management and meeting coordination for two senior executives

Arrange domestic and international travel accommodation and itineraries for executives

Assist in preparation of annual report

Manage office supplies procurement and relationships with vendors and service providers

Oversee contracts for cleaning catering equipment and other office services

Ensure compliance with health safety and environmental (HSE) standards including fire safety and PAT testing

Conduct regular office inspections and address maintenance or facility issues promptly

Liaise with building management IT and contractors for maintenance and security protocols

Coordinate onboarding and offboarding processes including workspace and systems setup

Maintain filing systems databases and office records including archives

Support internal communications manage office distribution lists and update SharePoint sites

Organise internal events team-building activities and leadership off-sites

Handle confidential information with discretion and professionalism

Promote a positive inclusive and efficient workplace culture aligned with organisational values

What Youll Bring

To help us make a difference youll bring your passion and expertise/ talent for what you do along with the following skills experience qualifications and attributes:

Essential:

Proven experience in office management executive support and front-of-house roles

Strong proficiency in MS Office applications (Word Excel PowerPoint Outlook)

Excellent organisational time-management and multitasking skills

Professional communication and interpersonal abilities

Experience managing vendors contracts and office budgets

Knowledge of HSE compliance and office safety standards

Ability to handle confidential information with discretion

Proactive adaptable and solutions-focused approach

Desirable:

Experience in facilities management and vendor coordination

Familiarity with visitor management systems and travel booking platforms

Event coordination experience

Understanding of GDPR and data protection principles

Professional qualification in administration facilities or office management

Experience supporting multiple senior leaders in a corporate HQ environment

What Well Offer

Competitive salary dependent on experience

Industry Leading Pension Scheme well match your contributions up to 8% on a 1 : 1.5 basis

Life Assurance 8 x salary

25 days holiday bank holidays

Income protection

Shopping discounts

Cycle To Work Scheme

Employee Assistance Programme

Virtual GP Clinic for you and immediate family

A collaborative dynamic working environment

Well offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further. And with some of the best training on offer in the industry who knows how far you can go

A Great Place to work needs a Great Way of Working

Everyone is welcome to apply to GKN. We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity inclusion and belonging and by living our five powerful principles weve created a culture where everyone feels welcome to contribute. Its a culture that won us The Best Workplace Culture Award. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.

Were also committed to providing an accessible recruitment process so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.

We arethe place where human dreams plus humanendeavour shape the future of aerospace innovation and technology.

Required Experience:

Fantastic challenges. Amazing opportunities.GKN Aerospace is reimagining air travel: going further faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry were inspired by the opportunities to innovate and break boundaries. Were proud to play a p...