Property Coordinator

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Contract Role upto 13 months

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to Torontos subway system to get people where they need to go better faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx equity diversity and inclusion are essential to living our values of serving with passion thinking forward and playing as a team.

Reporting to the Manager Property Management on the Real Estate Management team the Property Coordinator plays a lead role in the oversight of Metrolinxs large and complex real estate portfolio through property and contract management and financial administration.

What will I be doing

Provides day-to-day oversight of Metrolinxs outsourced property management service providers through:
- Thorough understanding and monitoring of the service contracts to ensure that work is being completed to a good standard
- Contract/project-related recommendations to management
- Prompt review of service provider invoicing and oversight of payments
- Leading contract annual/quarterly/ad-hoc reporting
Ensures timely verification and payment of invoices andassists in the development of annual and multi-year budgets and schedules for management approval
Initiates and completes procurements for various property management and construction services
Interprets various property management and/or construction contractsand makes recommendations to senior staff regarding the oversight of vendors
Identifies gaps or issues and ensures best practices of real estate record keeping and data management through proactive monitoring to maintain data integrity and provide project-related recommendations to management
- Offers input and provides analysis to support continuous improvement of business processes and procedures
Ability to write technical memos and prepare briefing materials for a management-level audience
Works with external stakeholders such as Utility Companies private landowners and contractors to effectively resolve property inquiries
Liaises regularly with internal stakeholders such as Property Acquisitions Project Delivery Teams Transit Oriented Communities and Legal Services
Works proactively with colleagues in the Real Estate Management team in identifying underutilized real estate assets which should be considered for disposition or lease/licence to generate revenue and reduce costs/liabilities.

What Skills and Qualifications Do I Need

Completion of a degree or diploma in Business Administration Property Management Contract Management or Urban Planning or a related discipline or a combination of education training and experience deemed equivalent.
Demonstrated training/experience of Project Management or Property Management experience additional experience with financial administration contract management and/or database management in a real estate environment would be considered an asset.
Knowledge and understanding of technical and legal material relating to real property acquisition valuation property management and disposition.
A valid Ontario Drivers License (Class G) isrequired.

Dont Meet Every Requirement

If youre excited about working with Metrolinx but your past experience doesnt quite align with every qualification of this posting we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities including those who identify as Indigenous Black racialized women people with disabilities and people with diverse gender identities expressions and sexual orientations.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process please let our Recruitment team know by contacting us at: or email @.

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence we recommend that you check your email regularly. If no response is received we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants with the recent implementation of the Internal Mobility Policy the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policybefore submitting your application.

Should it be determined that any background information provided is misleading inaccurate or incorrect Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

#LI-MM3

#LI-Onsite

Required Experience:

Description Contract Role upto 13 months Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transi...