Executive Assistant to CEO

The Executive Assistant to the CEO will serve as a strategic partner and trusted advisor to our CEO supporting the leadership of our central shared services organization. This role demands exceptional organizational skills proactive problem-solving abilities and absolute discretion in managing sensitive information across multiple business entities. The ideal candidate will anticipate needs streamline operations and enable the CEO to focus on high-impact strategic initiatives as we build institutional capacity across legal compliance HR finance strategy and governance functions.

Executive Support & Calendar Management

• Proactively manage the CEOs complex calendar prioritizing commitments across multiple stakeholder entities and optimizing time allocation for strategic priorities
• Coordinate high-level meetings with internal business units external stakeholders investors partners joint venture entities and government officials
• Prepare comprehensive meeting briefs agendas and post-meeting action items with follow-up tracking across service delivery functions

Strategic Communication Management

• Act as the primary gatekeeper for all communications screening and prioritizing emails calls and correspondence from various business entities and stakeholders
• Draft and edit communications on behalf of the CEO ensuring accuracy and appropriate tone for institutional audiences
• Facilitate information flow between the CEO shared services teams (legal HR finance compliance strategy) and partner entities

Research & Strategic Support

• Conduct in-depth research and analysis to support executive decision-making on shared services delivery resource allocation and organizational capacity
• Develop high-quality presentations reports and briefing materials for steering committee meetings board presentations and stakeholder updates
• Track and monitor key projects service level agreements and deliverables across multiple partner entities and business unitsAdministrative Excellence
• Maintain comprehensive digital and physical filing systems with meticulous attention to security compliance and confidentiality across multi-entity operations
• Process expense reports track budgets and assist with financial documentation related to shared services delivery
• Coordinate with legal compliance audit tax and HR teams on administrative requirements and service request tracking

Travel & Logistics Coordination

• Research and compare multiple travel options (minimum 3 providers) to optimize cost and efficiency
• Arrange complex domestic and international travel itineraries with contingency planning
• Manage accommodation ground transportation and event logistics for executive engagements

Technology & Systems Management

• Maintain advanced proficiency in productivity tools including Notion Slack ChatGPT HubSpot and Microsoft Office Suite
• Provide basic IT support for account setup application troubleshooting and device configuration
• Assist in implementing workflow optimization tools to enhance service delivery efficiency across shared services functions

Stakeholder & Relationship Management

• Build and maintain professional relationships with leaders across partner entities external advisors vendors and service providers
• Coordinate with cross-functional shared services teams to ensure seamless execution of service delivery initiatives
• Serve as a liaison between the CEO and stakeholders across multiple business units representing the organization with professionalism

Service Delivery Support

• Assist in monitoring service request tracking systems and prioritization across partner entities
• Support coordination of steering committee meetings focused on capacity planning and resource allocation
• Help facilitate communication between shared services functions (legal HR finance compliance strategy) and business units

Qualifications :

Experience

• 5-8 years of progressive experience as an Executive Assistant supporting C-suite executives in fast- paced high-pressure environments
• Proven track record working with demanding executives who require proactive anticipatory support
• Experience in family offices shared services organizations private equity investment banking or professional services preferred
• Exposure to multi-entity organizational structures is highly advantageous

Education

• Bachelors degree in Business Administration Communications or related field required Certifications in executive assistance project management (PMP CAPM) or office management (CAP) are advantageous

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Excel PowerPoint Word) and Google Workspace
• Experience with collaboration tools: Notion Slack project management platforms
• Familiarity with AI tools (ChatGPT productivity automation)
• Basic IT troubleshooting and system configuration capabilities

Core Competencies

• Organizational Excellence: Ability to manage multiple complex priorities simultaneously across various business entities with precision and attention to detail
• Proactive Problem-Solving: Anticipate challenges and provide solutions before issues escalate across shared services delivery
• Discretion & Confidentiality: Absolute integrity in handling privileged information across multiple entities and sensitive commercial matters
• Communication Mastery: Exceptional written and verbal communication skills in English; Arabic proficiency is a strong plus
• Adaptability: Thrive in dynamic environments with shifting priorities and urgent demands across multiple stakeholders
• Cultural Intelligence: Understanding of Saudi business culture family office operations and Vision 2030 initiatives

Personal Attributes

• Proactive & Anticipatory: Ability to think ahead and prepare for the CEOs needs before being asked
• Resourceful: Creative problem-solver who finds solutions independently across multi-entity challenges
• Professional Maturity: Calm under pressure with sound judgment in high-stakes situations
• Collaborative Spirit: Team player who builds positive relationships across all organizational levels and entities
• Continuous Learner: Committed to professional development and staying current with best practices
• Alignment with Our Values: Meritocracy - Ethics - Responsibility - Collaboration - Impact

Additional Information :

Why Join Us

• Strategic Impact: Play a pivotal role in supporting leadership that drives Saudi Arabias Vision 2030 objectives through institutional capacity building
• Dynamic Environment: Work alongside leading entrepreneurs transformative national leaders and global investment professionals across multiple business entities
• Professional Growth: Exposure to high-level strategic initiatives multi-entity governance shared services delivery and organizational development
• Inspiring Culture: We cultivate a want to work love my job environment through inclusive leadership values promotion and knowledge sharing
• Institutional Infrastructure: Contribute to building sustainable shared services infrastructure across legal compliance HR finance and strategy functions
• Competitive Compensation: Attractive salary package commensurate with experience and market standard

Remote Work :

No

Employment Type :

Full-time