Bilingual Notary Scheduling & Closing Coordinator 16825
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Job Location:
Bogota, NJ - USA
Monthly Salary:
$ 1200 - 1500
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Title: Bilingual Notary Scheduling & Closing Coordinator
Priority Location: Latin America preferred with bilingual Spanish/English skills
Working Hours: Ideally 12 PM - 8 PM EST flexible between 9 AM - 7 PM EST
Salary: $1200 $1500 USD/month
Longevity: Long-term role with potential for growth as the company continues to scale
Required: Finalists will be required to complete a background check (company-paid)
Company Overview
We are a growing mobile notary firm that specializes in real estate closings across the United States. Based in Miami with a fully remote team we coordinate mobile notaries nationwide and support remote online notarizations (RON) for clients in both English and Spanish.
Role Overview
We are looking for a full-time Bilingual Notary Scheduling and Closing Coordinator to join our remote team. You will be on the front lines of our operations: coordinating mobile notaries communicating with clients and notaries and performing meticulous quality control on closing packages before they go back to our clients. This is a 40-hours-per-week role that requires strong attention to detail excellent communication skills in English and Spanish and comfort working in a fast-paced deadline-driven environment with end-of-month volume spikes.
Key Responsibilities
Scheduling and Coordination
Coordinate mobile notaries for real estate closings nationwide using our notary databases and internal tools
Manage scheduling logistics by email phone and text with both clients and notaries
Monitor active signings follow up on status updates and ensure all appointments are confirmed and completed on time
Help transition client communication away from personal cell phones into formal company channels and apps
Client and Notary Communication
Serve as a day-to-day point of contact for clients and notaries in both English and Spanish
Respond promptly and professionally to inquiries updates and issues via email phone text and client-facing apps
Provide clear instructions to notaries on each signing including location timing document requirements and special notes
Deliver a high level of service and responsiveness especially during end-of-month surges
Quality Control of Closing Packages
Review executed closing packages for completeness and accuracy before sending them to clients
Check that all required signatures initials dates stamps and notarial certificates are present and compliant with instructions
Identify and flag any errors omissions or discrepancies and coordinate corrections quickly
Work closely with internal team members to maintain high quality standards and minimize rework
Operations and Process Support
Learn and navigate our notary platforms internal systems and client-facing tools
Maintain up-to-date records of signings notaries and client communications
Collaborate with the scheduling and operations team via Slack-style messaging Zoom and other remote tools
Contribute ideas to improve workflows communication channels and quality control processes
Required Qualifications
Bilingual: professional-level Spanish and English both written and spoken
2 -4 years of experience in an administrative coordination or client service role
Proven experience managing high volumes of emails calls and messages in a fast-paced environment
Strong organizational skills with the ability to juggle multiple signings stakeholders and deadlines at once
High attention to detail and accuracy when handling documents and client information
Comfort working fully remote and independently with proactive communication and follow-through
Ability to work core hours aligned with U.S. Eastern Time (Miami-based team)
Reliable internet connection laptop and smartphone; dual monitors strongly preferred
Preferred Experience
Experience in real estate title escrow mortgage or a related legal or paralegal environment
Familiarity with real estate closing documents title commitments and loan packages
Prior experience working with notaries or in a signing services company
Experience using database-driven platforms CRMs or scheduling systems
What We Are Looking For
The ideal candidate is detail-obsessed calm under pressure and energized by helping things run smoothly behind the scenes. You enjoy solving scheduling puzzles catching small mistakes before they become big problems and supporting clients during high-stakes transactions like real estate closings.
Additional Notes
- Success is measured by independence ability to reduce stress for supervisors and proactive problem-solving
- Ideal candidate resembles a current high-performing team member: detail-obsessed reliable and calm under pressure
- Start date: ASAP ideally within one week of selection
Required Experience:
IC
Key Skills
- Administrative Skills
- Time Management
- Diplomatic Skills
- Listening Skill
- Languages Fluency
- Organizational Skill
- Pressure Management
- Discipline Skills
- Communication
- Relationship Management
- Client Services
- Flexibility
- IT Skill
- Orderly Condition
- Secretarial Skill
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
