Temporary Administrative Coordinator

The Laboratory of Atomic and Solid State Physics (LASSP) has an immediate opening for a temporary Administrative Coordinator. This position is an in-person anchor of our administrative team providing a consistent welcoming presence and ensuring smooth daily operations.

The Opportunity
As a primary point of contact for faculty students and visitors the coordinator oversees seminars and small events while supporting onboarding travel facilities and communication across the unit. The position provides continuity coordination and problem-solving that enable LASSPs research and intellectual exchange to thrive.

This role represents LASSP to visitors and campus partners ensuring that the departments physical and operational environment reflects the excellence of its scientific mission. The successful candidate will combine warmth professionalism and precisionanticipating needs communicating clearly and maintaining accuracy and follow-through in a dynamic academic setting. Curiosity flexibility and sound judgment are essential as is an appreciation for the vital role administrative staff play in advancing LASSPs and Cornells research and educational missions.

The coordinator will be adept with Cornell business systems and modern communication tools (e.g. Outlook Excel Canva) eager to learn new processes and committed to fostering inclusion reliability and continuous improvement. This position collaborates closely with colleagues in the Department of Physics Department of Applied and Engineering Physics and Cornell Research & Innovation (R&I) as well as partners in R&I Facilities Communications and Finance to support a well-run cohesive and welcoming academic community.

This is a temporary full-time position (39 hours/week) with an anticipated appointment of six months and it is eligible for benefits. The hourly rate for this position will be $26.41-$27-13.

What We Need
To apply please submit a cover letter and resume. Both materials are required for consideration. Visa sponsorship is not available for this position.

When reviewing your application we will look for evidence of the following qualifications:

• Associates degree and 24 years of experience in an office or high-traffic customer service environment or equivalent combination of education and experience

• Demonstrated ability to communicate professionally and effectively in person and in writing

• Proven ability to prioritize multi-task and problem-solve in a fast-paced environment

• Strong attention to accuracy and detail

• Experience coordinating events and making travel arrangements

• Proficiency in Microsoft Office (Word Excel PowerPoint) Outlook Teams; ability to learn new Cornell business systems (Concur EShop Key Access etc.)

• Ability to cultivate and develop inclusive working relationships with students faculty staff and community members

Although not required the following attributes would be great to have:

• Familiarity with Cornell systems (Concur KFS Workday EShop Key/Access)

• Experience with Canva Adobe Creative Suite or other design tools

• Basic website or digital signage management experience

Rewards and Benefits

• This position is located in Ithaca New York on the campus of Cornell University. Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.

• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

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• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.

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