Human Resources Administrative Assistant Benefits

POSITION DESCRIPTION

The Human Resources Administrative Assistant Benefits supports all aspects of benefits administration for Huron Valley Schools including processing and tracking Workers Compensation claims FMLA and other Leaves of Absence and COBRA while maintaining highly confidential information. This position serves as the primary point of contact for day-to-day benefits inquiries initiates benefits enrollment for staff coordinates the annual open enrollment process and prepares MIOSHA and other compliance reporting. The role also acts as a liaison between the District and its benefit carriers maintaining accurate benefit information on carrier websites.

Position Type: Administrative Assistant to Benefits Class IV Lane 4A

Location: Administrative Building

Salary: 2025-2027 HVESP Contract Class IV Salary Schedule

Reports To: Human Resources Supervisor

Status: 2025-26 School Year

Start Date: TBD

Work Year: 52 Weeks Per Year/40 Hours Per Week

Date Posted: 12/5/2025

Closing Date: Internal: 12/11/2025 External: Until filled

MINIMUM QUALIFICATIONS

• Strong technology skills; knowledge of databases; proficient in Microsoft Office (Word Excel and PowerPoint) and Google Suite (Docs Sheets Forms Drive); experience with Business Plus preferred.

• Experience with employee benefits administration and Workers Compensation processes is desirable.

• Ability to generate computer reports from various data sources.

• Strong written and verbal communication skills.

• Demonstrated problem-solving and critical thinking skills.

• Ability to prioritize departmental work tasks and requests.

• Exhibits initiative and a systematic approach to completing varied assignments.

• Strong interpersonal skills to effectively interact with district staff.

• Ability to maintain confidentiality.

• Demonstrated commitment to continuous improvement.

• Strong team work and flexibility when covering for other HR administrative assistants.

ESSENTIAL FUNCTIONS

• Assist the HR Supervisor with district benefits administration inclusive of medical dental and vision insurance programs health and flexible spending accounts long term disability short term disability workers compensation and voluntary employee benefit programs.

• Process Workers Compensation claims FMLA requests COBRA notifications and general insurance/benefits inquiries.

• Responsible for assisting HR Supervisor with the coordination of Open Enrollment employee benefits orientation and Secretary In-service content for Huron Valley Schools.

• Represent the District at job fairs and recruitment events.

• Process and maintain employee benefit and deduction records in Business Plus.

• Act as liaison between the district and benefits carriers maintaining employees benefits on the carrier websites.

• Maintain personnel records including paperless document imaging.

• Process employee terminations including benefit cancellations and COBRA.

• Prepare and process MIOSHA Multiple Worksite Report and EEO Reports.

• Assist with Human Resources reports surveys and legislative requirements.

• Cross train with all Human Resources administrative assistants.

• Shared responsibility of processing district ID badges for all employees.

• Other duties as assigned by the Human Resources Supervisor or the Chief Human Resources Officer.

EDUCATION and/or EXPERIENCE

High School Degree or higher.

LANGUAGE MATHEMATICAL AND REASONING SKILLS

• Ability to speak and write effectively.

• Ability to apply mathematical concepts to practical situations.

• Ability to carry out instructions provided in written or oral format and address problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is regularly required to sit talk or hear.

• The employee is occasionally required to stand walk and reach with hands or arms.

• Specific vision abilities required by this job include close vision and ability to adjust and focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.