Administrative Assistant

Do you have strong organizational skills attention to detail computer proficiency and a desire to support work that truly matters to children and families If so we are seeking an Administrative Assistant to join our schools Main Office. This highly valued visible on-site role offers competitive pay excellent benefits and a healthy worklife beautiful 27-acre campus is centrally located in Weston right off Route 128 with plenty of free parking. We offer a competitive salary and benefits package free breakfast and lunch and some pretty great swag. If you value a supportive team-centered culture and enjoy working with colleagues who appreciate humor collaboration and dedication The Gifford School may be the right fit for you. We are committed to fostering fairness equity and inclusion creating a workplace where everyone is treated with respect and :Associates or Bachelors degree preferredAt least 3 years of office experienceStrong interpersonal customer service and communication skillsProficiency with Google Workspace and database managementAbility to maintain a high level of confidentiality and discretionProven ability to work under pressure and exercise good judgmentStrong attention to detail and organizational skillsAbility to multitask and work collaborativelySchedule:12 months/full timeMonday -Thursday 7:30-3:30; Friday 7:30-3:00PTO in addition to school holidays and vacationsSupervised by: Office Manager/Marketing DirectorCommunication Hub: Serve as a primary point of contact for students parents staff transportation companies and visitors by answering phones responding to emails and directing inquiries appropriately. Publish the monthly calendar of school events meetings and Record Management: Maintain student files and records; process annual student re-enrollment and status Attendance Reporting: Track and report daily attendance internally and submit monthly attendance reports to school Entry and Integrity: Accurately manage and update student and household information across all key database systems (SIS health records paper backups and emergency communications). Conduct regular quality-control checks to ensure data integrity and resolve issues & Equipment Support: Maintain office equipment and coordinate service with IT as needed. Keep phone and voicemail systems and related lists -Department Support: Provide administrative support to the Education Department for quarterly reporting assist the Business Office with tuition check processing and support Community Relations with events and other projects as Ambassador: Uphold Giffords conduct policies to maintain a safe positive environment. Treat all community members with fairness and respect champion diversity and inclusion and represent the schools mission and culture to students and RequirementsAbility to participate in outdoor physical activities to include kneeling stooping and lifting up to 25 poundsPlease send your resume and cover letter to