Senior Executive Assistant Executive Assistant (at the rank of Clerk I II) (two posts)
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Senior Executive Assistant / Executive Assistant (at the rank of Clerk I / II) (two posts) in the School of Computing and Data Science (Ref: 533862) (to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme totaling up to 10% of basic salary with the possibility of renewal subject to satisfactory performance).
With the establishment of the School of Computing and Data Science we are seeking highly motivated individuals interested in developing their careers in university administration to support the Schools Division Offices.
Applicants should hold a Bachelors degree preferably with two years of relevant work experience. They should possess a good command of English and Chinese (including Putonghua) proficiency in MS Office applications a strong sense of responsibility good problem-solving abilities interpersonal skills and the ability to work under pressure.
Below are the details of the two posts:
- Academic Student and Secretarial Support
The appointee will join one of the Division Offices to provide administrative support for both undergraduate and research postgraduate programmes including the newly launched Delta programme and assisting in coordination of the programme administration team to ensure smooth operations. He/ She will support the Division Head with meeting scheduling coordination and correspondence management. Prior experience of two to three years in programme administration will be an advantage.
- Programme Academic HR and Finance Support
The appointee will join one of the Division Offices to maintain daily operations of academic programmes within a comprehensive scope. He/ She will also assist with academic human resources matters and financial processes including postgraduate studentships disbursement of divisional conference and publication grants research personnel appointments and payroll processing.
Those with less relevant experience may be considered for the post of Executive Assistant.
A highly competitive salary commensurate with qualifications and experience will be offered in addition to annual leave and medical benefits.
The University only accepts online applications for the above posts. Applicants should apply online and upload an up-to-date CV. Review of applications will start as soon as possible and continue until 29 December 2025 or until the posts are filled whichever is earlier. Shortlisted candidates will be invited to attend an interview and/or a written test.
Required Experience:
Senior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Established in 1911, the University of Hong Kong (HKU) is the territory’s oldest institute of higher learning and also an internationally recognized, research led, comprehensive university.
