Temporary Administrative Specialist

JOB TITLE

LOCATION

DEPARTMENT NAME

DIVISION NAME

JOB DESCRIPTION SUMMARY

JOB DESCRIPTION

Responsibilities:

• Serve as a confidential administrative assistant to department head associate department head program directors and 25 faculty members.

• Use Workday to assist with essential functions of the department such as hiring work study students processing payroll for students submitting invoices from suppliers and contractors for payment.

• Assist with main office functions such as ordering and restocking office supplies as needed/requested; assisting with mail and packages; submitting work orders for maintenance and keys as needed; planning scheduling and coordinating catering for departmental functions; replying to email telephone or in-person inquiries re: information about SSPS-related academic offerings and programming.

• Support faculty with various needs such as scheduling committee meetings; photocopying printing and/or scanning documents; proofreading documents prior to printing; creating targeted email lists and databases as requested by faculty; creating flyers for events.

• Work with Marketing and Communications Department to maintain and update department website. Post department-related events and announcements when necessary.

• Assist with faculty candidate visits. Help organize candidate interview itinerary. Book travel arrangements hotel and limo service.

• Record publish and maintain minutes of all monthly Faculty Department meetings.

• Provide general support to SSPS department visitors.

Requirements:

• Associates Degree required

• 1-2 years of experience in office setting

• Excellent time management skills; ability to multi-task and prioritize work

• Solid attention to detail and problem-solving abilities

• Strong organizational and planning skills

• Proficient in Microsoft Office and Zoom; knowledge of Workday and Drupal helpful but not required

• Ability to collaborate with staff across multiple departments and divisions within WPI

• Openness to learning new skills and programs

Compensation: $23 - 25 per hour - 20 hours per week

FLSA STATUS

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race color age religion sex sexual orientation gender identity national origin veteran statusor disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity collaboration inclusion problem solving innovation high performance and change is committed to maintaining a campus environment free of harassment and discrimination.