Executive Assistant

Build the Future of Wellbeing

Do Your Lifes Best Work

If modern wellbeing were redesigned from scratch it wouldnt live in a GPs office or a cluttered supplement aisle. It would be digital-first beautifully curated and powered by data that actually helps you feel your best.

Thats what were building at Healf. An ecommerce platform at the intersection of personalised health and curated wellbeing. We connect customers with the worlds most effective products across EAT MOVE MIND and SLEEP and were just getting started.

We combine culture-shaping storytelling cutting-edge health tech (like our new blood testing platform Healf Zone) and a best-in-class product experience to help people build rituals that work.

Backed by investors behind Soho House Alo Yoga Cult Beauty and Innocent were scaling fast and redefining how the world shops and lives well.

About Us

At Healf were not just a company were a movement. Founded by two brothers whose own wellbeing journeys inspired our mission to empower others Healf is built on grit determination and a shared understanding of the power of wellbeing.

Our culture is grounded in The Healf Standardfive principles that define how we work and win:

We Work Harder Than Anyone Else: Building something that improves lives takes long hours grit and sacrifice but we thrive on it. We all feel energised by what were building.

Never Settle: We challenge the status quo and push ourselves to be better every day. We never settle for mediocrity or the idea that something cant be done.

Obsession Over Talent: Talent alone isnt enoughrelentless curiosity and a drive to grow set us apart.

The Healf Lifestyle: We live what we preachour personal commitment to wellbeing fuels our professional productivity.

Stronger Together: Everyone owns their lane but we run as a unit.

With Healf Zone on the horizon were entering the next phase of our journey: closing the loop on health with personalised preventative care that unlocks longevity and optimised wellbeing. This is your chance to help build something thats not only extraordinary but a first of its kind.

The Role

Were looking for an exceptional EA to support our Head of People and help build the infrastructure behind a world-class People function. This is a high-ownership high-trust role where youll sit at the heart of how Healf grows and scales our team. Youll handle critical workflows across payroll contracts documentation and people operations - removing friction tightening processes and freeing the Head of People to focus on strategic work.

Youll thrive here if you love structure obsess over detail and find energy in solving problems before anyone else even spots them. This is a role for someone who moves fast stays calm under pressure and wants to build the systems behind a high-performance culture.

Where Youll Make An Impact

Own payroll updates end-to-end ensuring all information is accurate and deadlines are hit every month.

Prepare and manage employment contracts and ensure a smooth timely workflow as the team continues to scale.

Keep all People documentation (Wiki internal guides playbooks) clean current and organised - making sure information lives where it should.

Manage and maintain our HRIS (Humaans) including chasing new joiners for missing data and keeping all records spotless.

Support with ad-hoc admin operational tasks across the People team - policies small automation tasks data requests and anything that removes friction from the business.

Spot patterns in recurring questions and update documentation so the organisation becomes more self-serve over time.

Protect the Head of Peoples bandwidth by ensuring critical tasks dont slip and information flows smoothly.

Help strengthen scalable efficient People Ops processes as Healf grows from 150 to 300 people and beyond.

What Youll Bring

Exceptional organisation and attention to detail - nothing gets past you.

Strong written communication skills; you can turn messy information into clarity.

Reliability and discretion when handling sensitive employee data.

A proactive solutions-oriented mindset - you anticipate needs and close loops fast.

Comfort working in a fast-paced high-ownership environment.

A love for process accuracy and building structure in ambiguous situations.

A calm positive let me sort that energy - especially when things get busy.

The ability to work cross-functionally and build trust quickly with teammates.

Bonus Points If You Have

Experience in People Ops HR coordination payroll support or contract administration.

Experience in a fast-growing startup or similarly high-pace environment.

Experience managing or improving internal documentation systems.

A systems or automation mindset - you enjoy tightening workflows and removing inefficiencies.

A genuine interest in wellbeing high performance and the Healf mission.

Why Join Healf

Do your lifes best work: Build something that matters with a team that moves fast and aims high

Surround yourself with A talent: Youll work with high-performers who care deeply and raise the standard every day

Be a builder: This isnt a cog-in-the-machine role. Youll help shape our voice culture and growth

Wellbeing is the lifestyle: From office yoga to Healf Zone insights everything we do is rooted in our pillars: EAT MOVE MIND SLEEP

Premium Wellhub Membership: Unlimited entry to 1000s of gym yoga & fitness studios.

Exclusive Healf Perks: 50% off all Healf products plus discounted Healf Zone blood testing.