Operations Manager – Executive Support in St. Louis, MO

Saint Louis, MI - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Title

Operations Manager Executive Support in St. Louis MO

Job Description Summary

Were seeking a highly organized and adaptable Executive Assistant with strong people skills to join our team and support the seamless execution of day-to-day operations for our executive leadership. This role is ideal for someone who is skilled in building rapport and leveraging networks who anticipates needs and finds solutions who remains calm under pressure and adapts quickly to changing circumstances and who enjoys supporting the success of others.

Job Description

Responsibilities:

Provide administrative support for senior-level executives anticipating needs and proactively addressing them

Own and manage complex executive calendars balancing competing priorities and ensuring alignment with strategic goals. Arrange internal meetings external appointments conference calls and conference rooms

Screen calls and emails identifying and tracking high-priority items and deadlines. Provide appropriate responses in coordination with the executive

Initiate and respond to executive correspondence handling confidential and non- routine information with discretion

Provide exceptional hospitality to guests consistently going above and beyond to ensure a welcoming environment and a high level of customer service

Coordinate and book travel in alignment with corporate policies and executive preferences. Anticipate potential travel changes and/or disruptions and adjust travel plans accordingly (often highly time-sensitive)

Prepare and reconcile expense reports obtain receipts and ensure accurate credit card charge reconciliation

Track action items and deadlines ensuring timely follow-up and completion

Perform advanced tasks using Microsoft Office Suite including creating editing and updating documents presentations and spreadsheets Meeting and Event Planning

Organize and facilitate large team events and special projects sometimes acting as project manager

Coordinate schedule and manage logistics for internal and external meetings leadership offsites client engagements and high-profile events.

May include pre-registration/registration of guests at meeting locations greeting guests upon arrival group hotel booking catering arrangements restaurant reservations and group activities.

What Were Looking For:

5 years of experience in executive support operations project coordination or business administration

Demonstrated success in managing complex executive calendars and event logistics

Experience supporting or working closely with executive leadership

Excellent organizational and time-management skills with strong attention to detail

Strong written and verbal communication skills

Comfort working independently and navigating ambiguity

Proficiency in tools such as Microsoft Office Teams and project/task management platforms (e.g. Workday Concur)

Ability to maintain discretion and confidentiality

Demonstrated ability to develop positive relationships with people inside and outside of the organization digitally on the phone and in person with executives

A hospitality mindset - a desire to go the extra mile to create memorable experiences and exceed the expectations of others

Preferred Qualifications:

Experience in a large corporate or global organization

Experience coordinating offsites meetings or corporate events

Experience in hospitality is a plus

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health vision and dental insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and paid and unpaid time away from addition to a comprehensive benefits package Cushman and Wakefield provide eligible employees with competitive pay which may vary depending on eligibility factors such as geographic location date of hire total hours worked job type business line and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement the geographic area in which the work will be performed market pay rates in that area and the candidates experience and qualifications.

The company will not pay less than minimum wage for this role.

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at 1- or email. Please refer to the job title and job location when you contact us.

INCO: Cushman & Wakefield

Required Experience:

Manager

Job TitleOperations Manager Executive Support in St. Louis MOJob Description SummaryWere seeking a highly organized and adaptable Executive Assistant with strong people skills to join our team and support the seamless execution of day-to-day operations for our executive leadership. This role is ide...