Program Coordinator

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Center for Precision Psychiatry (CPP) within the Department of Psychiatry at MGB integrates research and clinical practice to enable more accurate risk prediction targeted prevention precise diagnosis and effective treatments for psychiatric disorders. A major focus of the Center is addressing the problem of suicide through a learning health system approach including the prediction and prevention of suicidal behaviors and the care of patients across all areas of medicine who are affected by this growing public health crisis.

The CPP Program Coordinator provides key administrative support for the CPPs leadership faculty and staff under the direction of the Program Director and in close collaboration with the Center Director. A primary responsibility among several strategic initiatives will be marketing communication and organization of the CPP Annual Conference on Precision addition this role is responsible for providing administrative support supporting operational goals to enhance Center effectiveness maintenance of the CPP website and ongoing social media campaigns.

Attention to detail experience in and comfort level with social media platforms (notably Twitter and LinkedIn) graphic design and presentation software skills strong communication skills (both verbal and written) and a team-oriented attitude are requirements.

Does this position require Patient Care No

Essential Functions
- Assist in the day-to-day administrative tasks related to program management. Maintain accurate organized and up to date program documentation including CPP website social media platforms marketing materials project plans and timelines reports and correspondence.
- Provide administrative guidance and support to CPP team members as well as internal and external stakeholders. Serve as point of contact for communication through the CPP email and marketing platforms (e.g. LinkedIn) providing information collecting feedback and addressing inquiries.
- Create professional high-quality presentations and communications collateral (Powerpoint Keynote other) to be distributed broadly to internal and external key stakeholders. Assist in the preparation of presentation materials including but not limited to graphics slides folder preparation managing inventory of handouts etc.
- Plan lead and manage meetings and events that support CPP related goals and initiatives including but not limited to: annual conference workshops monthly seminars lectures working groups or project meetings and community outreach activities.
- Manage meeting scheduling distributing agendas and reminders securing meeting space and technical support (i.e audio/visual) ordering and arranging/setting up refreshments and transportation as addition preparing for and setting up/supporting online meetings and troubleshooting online access for CPP team members and invited meeting participants.
- Assist CPP Faculty and/or staff with travel arrangements including booking flights accommodations auto rental and ground transportation reservations; prepares Travel Expense Report Non-MGH Reimbursement Forms and any other travel paperwork necessary to process reimbursement and submits receipts for reimbursement to conference/meeting sponsors and/or MGH as appropriate.
- Support CPP Program Director in administrative aspects of hiring including job posting scheduling interviews processing visa requests requesting new faculty appointments or promotions processing non-employee requests/paperwork new employee onboarding (Oversight responsibility for hiring is held by the Program Director)
- Maintain awareness of CPP needs regarding supplies (including conference and meeting materials clinical and office supplies); place orders for CPP as requested by Center Directors faculty and/or staff
- Regularly check-in with CPP Program Director to review priorities provide updates and track on new projects; maintain communication regarding any delays or issues relevant to deliverables and agreed upon project timelines. Contributes to reporting and data analysis to assess program impact and support strategic improvements.
- Assist in the coordination and preparation of grants applications and paperwork as to be dictated by Program Director and Grants Administrator
- Work on special projects as requested by the Director CPP Program Director
- Maintain familiarity with all applicable Mass General Brigham guidelines

Education:
High School Diploma or Equivalent required and Associates Degree Related Field of Study preferred

Experience:
Administrative or program support experience 3-5 years required

Knowledge Skills and Abilities:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and data management software.
- Detail-oriented with a focus on accuracy in record-keeping and data entry.
- Ability to work collaboratively in a team environment.

Hybrid

185 Cambridge Street

40

Regular

Day (United States of America)

Pay Range

$21.78 - $31.08/Hourly

Grade

4

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

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