Event and Facilities Coordinator
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Job Location:
Monthly Salary:
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Events and Facilities Coordinator
The Events and Facilities Coordinator is responsible for managing coordinating supporting and facilitating client business events across the site as well as assisting the facilities manager in all aspects of client satisfaction.
The role is supported by the facilities team and reports into the facilities.
Key Responsibilities
Promoting a high level of satisfaction among Client users by promptly responding to their service requirements
Developing a close working relationship with key Client stakeholders/partners landlord managing agents and all of the facilities vendors
First point of contact for all Client events including extensive management of the Client events IT systems such as the ticketing system and event administration tool
Coordinating with the facility team in managing all furniture set-ups for events and conference rooms
Managing the events multi-skilled service partners to ensure support for events coordinating their daily and weekly schedules in conjunction with the facilities manager
Working with external contractors e.g. cleaning production crews and event hosts as well as arranging onsite amenities services
Resolving problems associated with all event services including janitorial parking conference rooms interior furnishings fixtures and equipment
Managing all event space diaries through the shared events calendar
Leading planning meetings with external Clients and vendors to discuss all event requirements before each event
Providing support for guests visitors and employees relating to all events and conference room reservations
Carry out daily quality audits of all event spaces furniture and equipment
Providing weekly quarterly reports to both JLL and Client facilities management
Working with the facilities team to ensure office space is kept to a high standard and all processes are adhered to including walk-rounds health and safety management contractor management and ad-hoc duties
Act collaboratively with event hosts before during and after events to solve problems and resolve spontaneous and unique situations
Giving appropriate and timely follow-ups to colleagues and customers in emails task systems social posts and face to face
Work with the Facilities team to ensure preventative and reactive tasks are completed within the Service Level Agreement (SLA) timeframe
Working Life
On a daily basis you will be working across a large office site
The main business language spoken in our offices is English. Knowledge of English is essentialas well as French
The role will be structured on a shift basis over a 5-day week
On occasion you may be required to work weekends this will be arranged in advance and in accordance with the rota
About You
You are keen to develop within the workplace spending time supporting a multi-disciplinary team gaining knowledge and expertise
Fluent French and English
You have experience in an event management or coordinator role working within an event hospitality tourism facilities environment or similar industries
You work collaboratively as part of a team to solve problems with professionalism and service focused approach
You are adept at multitasking and can manage multiple projects effectively
You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
You are open and have good communication skills
You strive for excellence in what you do and share ideas for improvement
You are proficient with Word and excel and have a keen interest in technology
You are adaptable to work to requests and projects that may vary from day to day
Location:
On-site Paris FRAJob Tags:
HiringIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
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For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
About Company
Provides business consulting; investment banking services including corporate finance and investment advisory on mergers and acquisitions; asset management services including fund, portfolio and wealth management; real estate property management and brokerage services.
