Senior Executive Assistant Manager (Data & Digital Tools)
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Job Location:
Monthly Salary:
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
The Senior Executive / Assistant Manager (Data & Digital Tools) plays a key role in enhancing the units operational efficiency through data analytics automation and the development of digital tools. The incumbent will design and implement data-driven solutions dashboards and workflow automations that improve productivity streamline processes and support data-informed decision-making across the unit.
Key Responsibilities:
1. Data Analytics and Dashboarding
Develop maintain and enhance dashboards and analytics reports to support the units operations strategic planning and performance monitoring.
Collect clean and analyze data from multiple systems (e.g. enrolment finance programme management) to generate actionable insights.
Present analytical findings in a clear and visually compelling manner to support management decisions.
2. Digital Tooling and Automation
Design and implement digital tools and workflow automations (e.g. Power Automate SharePoint tools scripts) to improve efficiency and reduce manual workload.
Work closely with the Centre for IT Services (CITS) and relevant stakeholders to ensure integration data security and compliance with university systems and standards.
Develop and maintain scripts and macros (e.g. in Python VBA or similar) to streamline reporting and data manipulation tasks.
3. Process Streamlining and Productivity Projects
Collaborate with colleagues to identify process bottlenecks and propose data-enabled or digital solutions.
Support the implementation and documentation of process improvements ensuring sustainability and user adoption.
Contribute to continuous improvement initiatives and digital transformation projects within the unit.
4. Stakeholder Engagement and Support
Provide user training documentation and technical support to staff members on dashboards automation tools and digital workflows.
Liaise with cross-functional teams such as CITS Finance and HR to align tools and reports with institutional requirements.
Communicate effectively with both technical and non-technical users to translate business needs into workable digital solutions.
Qualifications and Requirements:
A Diploma or Bachelors degree in Information Systems Computer Science Data Analytics Engineering or a related discipline.
25 years of relevant experience in analytics automation or digital process improvement roles.
Proficiency in one or more of the following tools or languages:
Dashboarding / Visualization: Power BI Tableau or equivalent
Scripting / Automation: Python R Power Automate Excel VBA or similar
Productivity Tools: SharePoint Microsoft 365 ecosystem Google Workspace
Strong analytical and problem-solving skills with attention to detail and data accuracy.
Good understanding of data structures workflow design and user-centric digital tools.
Ability to work independently as well as collaboratively in a fast-paced dynamic environment.
Excellent communication and interpersonal skills to engage stakeholders across different functions.
Desired Attributes
Proactive and resourceful in identifying opportunities for digital improvement.
Curious and adaptable with a growth mindset toward learning new tools and technologies.
Strong sense of ownership and commitment to operational excellence.
Demonstrates a strong sense of confidentiality and responsibility when handling sensitive or institutional data.
We regret that only shortlisted candidates will be notified.
Required Experience:
Manager
Key Skills
- User Interface
- Competitive Analysis
- New Technologies
- Business developments
- Communication
- Content Management System
- Market Research
- Internet
- Youtube
- Digital Assets
- Digital strategy
- Social Channels
- Digital Forensics
- A/B Testing
- Analytics
About Company
Nanyang Technological University is one of the top universities in Singapore offering undergraduate and postgraduate education in engineering, business, science, humanities, arts, social sciences, education and medicine.
