Manager, Travel & Expense

Your Career

The T&E Manager will lead end-to-end Travel & Expense operations ensuring global policy compliance operational excellence timely reimbursements and a seamless employee experience. The role requires strong domain expertise in T&E processes policy governance audit/risk management and technology platforms (Concur /Appzen/SAP/Workday).

The manager will be responsible for driving continuous improvement operational efficiencies automation opportunities and strengthening internal controls while partnering closely with Finance HR Tax Internal Audit and Global Mobility.

Your Impact

Operational Leadership

• Lead day-to-day Travel & Expense operations across regions ensuring timely and accurate processing of employee expense reports and reimbursements.

• Manage global T&E workflows queues SLAs and operational dashboards.

• Oversee audit activities (pre- and post-audit) ensuring compliance with corporate policies tax regulations and internal controls.

• Manage Global Corporate Card Program (Applications DelinquencyTermination/Relocations and Reconciliations)

• Provide training and guidance to employees on Expense booking tools expense reporting software and reimbursement procedures.

• Monitor travel and expense trends identify opportunities for cost savings and recommend strategies for improvement.

• Collaborate with finance and accounting teams to reconcile travel expenses and

• ensure timely reimbursement to employees and clearing.

• Reconciliation of Expense Control account for Company Bill Company Pay Program.

• Prepare regular reports and presentations on travel and expense metrics and policy compliance for management review.

Policy Governance & Compliance

• Own and update the global T&E policy in partnership with HR Tax Legal and Finance.

• Ensure alignment with statutory requirements (GST VAT Per Diem Corporate Card policies etc.).

• Drive adherence to SOX controls and ensure audit readiness at all times.

Technology Systems & Automation

• Act as T&E system owner/SME for Concur (or equivalent) & all other related systems/tools.

• Partner with IT to resolve system issues drive enhancements test upgrades and maintain configuration.

• Identify and lead automation initiatives OCR AI-based audit rules auto-approvals fraud detection triggers and workflow optimization.

Stakeholder Management

• Work closely with HR Payroll Tax Finance Travel Desk and Internal Audit to ensure seamless T&E operations.

• Act as an escalation point for complex issues raised by employees approvers and business leaders.

• Partner with travel agencies corporate credit card vendors and system providers.

Controls Risk & Quality

• Strengthen governance controls and policy enforcement through risk-based audits.

• Establish and track audit exceptions trends and employee non-compliance behavior.

• Drive root-cause analysis for recurring issues and ensure preventive controls.

Analytics & Reporting

• Publish periodic KPIs: SLA adherence policy violations cycle time reimbursement trends exception rates and credit card delinquency metrics.

• Provide insights to senior finance leadership on spend patterns compliance trends and cost-saving opportunities.

Team Leadership

• Lead coach and develop the T&E team to build strong functional expertise.

• Foster a culture of customer-centricity compliance and continuous improvement.

• Conduct goal-setting timely performance reviews and capability development.

Qualifications :

Your Experience 

• 1215 years of experience in Travel & Expense Accounts Payable or Finance Shared Services.

• Minimum 35 years of people leadership experience.

• Strong working knowledge of Concur SAP Appzen Workday or other relevant T&E tools.

• Experience in global or regional T&E policy design audit controls and compliance.

• Exposure to GST/VAT rules and corporate card programs preferred.

• Proven experience in process improvement Lean Six Sigma or automation initiatives.

• Strong analytical communication and stakeholder management skills.

Skills & Competencies

• Deep understanding of T&E processes risk areas and compliance requirements

• Strong process mindset with operational rigor

• Ability to drive change influence stakeholders and execute transformation

• Excellent problem-solving and decision-making skills

• Strong interpersonal and communication abilities

• High integrity ownership and customer-first mindset

Additional Information :

Our Commitment

Were problem solvers that take risks and challenge cybersecuritys status quo. Its simple: we cant accomplish our mission without diverse teams innovating together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need please contact us at  .

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace and all qualified applicants will receive consideration for employment without regard to age ancestry color family or medical care leave gender identity or expression genetic information marital status medical condition national origin physical or mental disability political affiliation protected veteran status race religion sex (including pregnancy) sexual orientation or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time