Project Administrative Coordinator – Municipal Infrastructure

CIMAs Municipal Infrastructure team combines technical excellence with a deep understanding of community needs to deliver high-quality sustainable solutions across Canada. From roads and sewers to active transportation and utility infrastructure our multidisciplinary teams bring projects from concept to completionon time and on budget.

We are seeking a Project Administrative Coordinator who thrives on organization collaboration and this role you will provide administrative and coordination support to Project Managers and Engineers working on municipal and transportation infrastructure projects. Youll help ensure that project documentation communication and reporting processes run smoothlywhile maintaining an awareness of the technical context behind the work.

This is an excellent opportunity for an organized detail-oriented individual interested in administrative excellence within a technical consulting environment.

Key Responsibilities

• Support Project Managers in the administrative coordination of municipal infrastructure and transportation projects.
• Prepare format and maintain project documents including reports proposals tender submissions and meeting materials.
• Assist with client invoicing purchase orders and expense tracking in collaboration with accounting and project teams.
• Coordinate project set-up document control and closeout activities including archiving and maintaining digital project records.
• Track schedules budgets and deliverables using project management tools (MS Project Excel or Dynamics 365).
• Participate in project and client meetings by preparing agendas recording minutes and following up on action items.
• Communicate with municipalities subconsultants and internal teams to ensure information is properly documented and shared.
• Maintain awareness of basic civil and municipal terminology to support accurate documentation and communication.
• Contribute to continuous improvement by supporting process standardization and quality control of project documentation.

Qualifications :

• Diploma or degree in Business Administration Project Management or Civil/Infrastructure Technology (or equivalent experience).
• 2 years of experience providing administrative or coordination support within an engineering construction or consulting environment.
• Familiarity with municipal infrastructure projects (roads sewers water or transportation) is an asset.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook); knowledge of Microsoft Dynamics 365 or similar ERP/CRM tools is an advantage.
• Strong attention to detail and commitment to document accuracy and formatting standards.
• Excellent communication organization and multitasking skills.
• Ability to collaborate within multidisciplinary teams and adapt in a fast-paced deadline-driven environment.
• Bilingualism (English/French) is an asset.

At CIMA we value diversity of talent and perspective. You think you can add value but dont meet all the job requirements We invite you to apply because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success. 

Why choose CIMA Because we offer you:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company an annual opportunity to purchase shares for all employees
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada
• 3-5 weeks of vacation based on years of relevant experience
• Tailored training to improve your existing skills

Additional Information :

CIMA uses an applicant tracking system that includes an automated match score feature. However this score is not used to screen assess or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

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Remote Work :

No

Employment Type :

Full-time