Please remember to attach the required documents listed in this announcement.
Resume
Cover Letter
Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11:59 PM Mountain Time on December 24 2025. You must apply through the State of Montana Career site.
Special Information:
This position may be eligible for a statutory base pay increase of $1.00 an hour effective July 1 2026.
Identity of applicants who become finalists may be releases to the public if the Department deems it necessary. Employees who exceed 1040 hours in a calendar year are also provided health dental and life insurance. Other benefits include retirement paid vacation sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association).
A successful applicant will be subject to a background investigation.
Women and minorities are under-represented in this job category and are encouraged to apply.
Telework (if applicable):
You must reside in Montana (or move to Montana) to accept this this position you will be afforded the opportunity to telework however there will be required weekly in-office day(s) in Helena.Specific conditions will be outlined as part of the job offer and must adhere to state policy.
Specific Job Information:
This position manages complex procurement and service contracts under a Level 2 Delegation Agreement with the Department of Administrations State Procurement Division. It requires independent judgment and close coordination with the State Procurement Division Agency Procurement Officer (APO) and internal staff. The role supports department-wide purchasing needs and fosters a deep understanding of specialized requirements for Fish Wildlife & Parks operations.
Essential Functions (Major Duties or Responsibilities):
Provide procurement services to the department in the procurement of a variety of commodities and services from the commercial sector.80%
1.Responds to inquiries and direct contacts providing information requiring considerable interpretation and explanation of all state and department policies procedures and purchasing laws (MCA and Administrative Rules).Requires considerable tact and discretion in sensitive areas.
2.Records requisition and solicitation information accurately into a statewide procurement/contract system (currently Montana Acquisition & Contracting System (eMACS) reviewing at the end of the procurement process to assure all information required has been entered and/or uploaded.
3.Educates department employees on procuring goods and services using the formal bids/proposals as defined in the Procurement Rules and our level 2 delegation agreement; ensures all purchasing laws are being followed.
4.Develops bid solicitation documents including purchase orders limited solicitations and formal bids and proposals and contracts:
Researches using available resources to obtain specification information terms and conditions contract requirements and evaluation criteria.Specifications are researched and analyzed to insure they are written within policy and the procurement laws and if not it will require the rewriting of specifications to allow for a competitive bid process.
Utilizes the correct form for each solicitation scenario in addition to the proper formatting techniques which includes entering bid solicitations into eMACS.
Utilizes the functionality of the eMACS to assist vendors use of the system to submit their bids electronically.
Reviews all procurement related documents for accuracy and accordance with state procurement laws.
5.Prepares documents for distribution through eMACS
6.Conducts public bid openings and/or attends evaluation committee meetings that require an extensive knowledge of procurement policies procedures and laws.
7.Prepares bid tabulation information to be used in determining awards:
Researches solicitation responses received bringing any ambiguities to light and contacting vendor(s) for clarification.
Reviews resulting document for 100% accuracy.
8.Manages the contract award process:
Develops contract documents using the correct form for the type of contract award being used in addition to the proper formatting techniques.
Runs State and Federal debarments to make sure the vendor has no judgment against them and are clear to do business.
Notifies the applicable requestor of contract awards.
Enters pertinent contract information into the contract monitoring database (currently Total Contract Management TCM) for monitoring throughout the contract life.
Reviews all contract requirement documents received for compliance with all regulations and enters the information into TCM.
Conducts ongoing and monthly reviews of contracts to track expiration and renewal timelines ensuring all insurance and security documentation remains current and valid throughout the contract term.
Prepares renewal correspondence for those contracts nearing expiration or whose insurance and security documents have expired.
9.Responsible for all bid and contract performance securities received:
Verifies and logs all bid and contract performance security forms received. Works in conjunction with the State Auditor for authorization that each bond received is licensed to do business with the State of Montana.
Authorizes the return of negotiable securities from the State Treasury to contractor. Upon completion of contracts prepares correspondence indicating contract completion dates and dollar amounts to be returned to the contractors
10.Prepares purchase order adjustments to correct contract information extend contract dates adjust purchase order totals correct vendor information etc. upon agency notification as needed.
11.As required attends bidder conferences Purchasing Users Group meetings attends and participates in training sessions for the department.
12.Stays current on all policies & procedures and matters relating to State procurement laws and policies through meetings reading material projects training self-help on-line training etc.
13.Maintains proficiency in the use of computer systems office software programs and upgrades.
14.Maintains effective professional working relationships by providing timely liaison and assistance services to other agencies vendors and the general public.
Knowledge Skills and Abilities (Behaviors):
Knowledge:
In-depth understanding of Montanas procurement statutes rules and policies.
knowledge of Government contract structures risk mitigation strategies and compliance requirements.
Knowledge of required documentation related to procurement.
Experience with Montanas Statewide Accounting Budgeting and Human Resource System (SABHRS) and Montana Acquisition & Contracting System (eMACS)
knowledge of business communication practices.
knowledge of word processing proofreading and editing.
Knowledge of insurance practices and procedures.
Thorough knowledge in the use of operating a calculator personal computer using e-mail work processing utilizing State standard software programs.
Skills/Abilities:
This position demands a high degree of skill and ability to communicate effectively both orally and in writing.
Ability to act with initiative and good judgment; interpret and apply written regulations; assemble analyze and compile information for reports and contracts; evaluate requests and plan prioritize and organize according to tight deadlines managing multiple projects or changing priorities paying close attention to detail and accuracy; produce complex word processing projects following oral and written instructions; plan prioritize and complete work on a timely basis with minimal direction; establish and maintain cooperative relations with those contacted in the course of Bureau work.Ability to read and comprehend statutes regulations policies and procedures apply them to specific situations and explain procedures and requirements to the public and others.
Ability to search for select and compile/summarize data and information; compare data from a variety of sources for accuracy and completeness identify discrepancies or inaccuracies and make corrections.Ability to work independently and perform multiple assignments with minimal direction.Ability to answer questions and determine appropriate course of action relative to incoming messages calls or requests.Ability to maintain files and retrieve documents.Ability to analyze situations accurately and take prompt effective action.
Required Experience:
Unclear Seniority
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing th...
Please remember to attach the required documents listed in this announcement.
Resume
Cover Letter
Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11:59 PM Mountain Time on December 24 2025. You must apply through the State of Montana Career site.
Special Information:
This position may be eligible for a statutory base pay increase of $1.00 an hour effective July 1 2026.
Identity of applicants who become finalists may be releases to the public if the Department deems it necessary. Employees who exceed 1040 hours in a calendar year are also provided health dental and life insurance. Other benefits include retirement paid vacation sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association).
A successful applicant will be subject to a background investigation.
Women and minorities are under-represented in this job category and are encouraged to apply.
Telework (if applicable):
You must reside in Montana (or move to Montana) to accept this this position you will be afforded the opportunity to telework however there will be required weekly in-office day(s) in Helena.Specific conditions will be outlined as part of the job offer and must adhere to state policy.
Specific Job Information:
This position manages complex procurement and service contracts under a Level 2 Delegation Agreement with the Department of Administrations State Procurement Division. It requires independent judgment and close coordination with the State Procurement Division Agency Procurement Officer (APO) and internal staff. The role supports department-wide purchasing needs and fosters a deep understanding of specialized requirements for Fish Wildlife & Parks operations.
Essential Functions (Major Duties or Responsibilities):
Provide procurement services to the department in the procurement of a variety of commodities and services from the commercial sector.80%
1.Responds to inquiries and direct contacts providing information requiring considerable interpretation and explanation of all state and department policies procedures and purchasing laws (MCA and Administrative Rules).Requires considerable tact and discretion in sensitive areas.
2.Records requisition and solicitation information accurately into a statewide procurement/contract system (currently Montana Acquisition & Contracting System (eMACS) reviewing at the end of the procurement process to assure all information required has been entered and/or uploaded.
3.Educates department employees on procuring goods and services using the formal bids/proposals as defined in the Procurement Rules and our level 2 delegation agreement; ensures all purchasing laws are being followed.
4.Develops bid solicitation documents including purchase orders limited solicitations and formal bids and proposals and contracts:
Researches using available resources to obtain specification information terms and conditions contract requirements and evaluation criteria.Specifications are researched and analyzed to insure they are written within policy and the procurement laws and if not it will require the rewriting of specifications to allow for a competitive bid process.
Utilizes the correct form for each solicitation scenario in addition to the proper formatting techniques which includes entering bid solicitations into eMACS.
Utilizes the functionality of the eMACS to assist vendors use of the system to submit their bids electronically.
Reviews all procurement related documents for accuracy and accordance with state procurement laws.
5.Prepares documents for distribution through eMACS
6.Conducts public bid openings and/or attends evaluation committee meetings that require an extensive knowledge of procurement policies procedures and laws.
7.Prepares bid tabulation information to be used in determining awards:
Researches solicitation responses received bringing any ambiguities to light and contacting vendor(s) for clarification.
Reviews resulting document for 100% accuracy.
8.Manages the contract award process:
Develops contract documents using the correct form for the type of contract award being used in addition to the proper formatting techniques.
Runs State and Federal debarments to make sure the vendor has no judgment against them and are clear to do business.
Notifies the applicable requestor of contract awards.
Enters pertinent contract information into the contract monitoring database (currently Total Contract Management TCM) for monitoring throughout the contract life.
Reviews all contract requirement documents received for compliance with all regulations and enters the information into TCM.
Conducts ongoing and monthly reviews of contracts to track expiration and renewal timelines ensuring all insurance and security documentation remains current and valid throughout the contract term.
Prepares renewal correspondence for those contracts nearing expiration or whose insurance and security documents have expired.
9.Responsible for all bid and contract performance securities received:
Verifies and logs all bid and contract performance security forms received. Works in conjunction with the State Auditor for authorization that each bond received is licensed to do business with the State of Montana.
Authorizes the return of negotiable securities from the State Treasury to contractor. Upon completion of contracts prepares correspondence indicating contract completion dates and dollar amounts to be returned to the contractors
10.Prepares purchase order adjustments to correct contract information extend contract dates adjust purchase order totals correct vendor information etc. upon agency notification as needed.
11.As required attends bidder conferences Purchasing Users Group meetings attends and participates in training sessions for the department.
12.Stays current on all policies & procedures and matters relating to State procurement laws and policies through meetings reading material projects training self-help on-line training etc.
13.Maintains proficiency in the use of computer systems office software programs and upgrades.
14.Maintains effective professional working relationships by providing timely liaison and assistance services to other agencies vendors and the general public.
Knowledge Skills and Abilities (Behaviors):
Knowledge:
In-depth understanding of Montanas procurement statutes rules and policies.
knowledge of Government contract structures risk mitigation strategies and compliance requirements.
Knowledge of required documentation related to procurement.
Experience with Montanas Statewide Accounting Budgeting and Human Resource System (SABHRS) and Montana Acquisition & Contracting System (eMACS)
knowledge of business communication practices.
knowledge of word processing proofreading and editing.
Knowledge of insurance practices and procedures.
Thorough knowledge in the use of operating a calculator personal computer using e-mail work processing utilizing State standard software programs.
Skills/Abilities:
This position demands a high degree of skill and ability to communicate effectively both orally and in writing.
Ability to act with initiative and good judgment; interpret and apply written regulations; assemble analyze and compile information for reports and contracts; evaluate requests and plan prioritize and organize according to tight deadlines managing multiple projects or changing priorities paying close attention to detail and accuracy; produce complex word processing projects following oral and written instructions; plan prioritize and complete work on a timely basis with minimal direction; establish and maintain cooperative relations with those contacted in the course of Bureau work.Ability to read and comprehend statutes regulations policies and procedures apply them to specific situations and explain procedures and requirements to the public and others.
Ability to search for select and compile/summarize data and information; compare data from a variety of sources for accuracy and completeness identify discrepancies or inaccuracies and make corrections.Ability to work independently and perform multiple assignments with minimal direction.Ability to answer questions and determine appropriate course of action relative to incoming messages calls or requests.Ability to maintain files and retrieve documents.Ability to analyze situations accurately and take prompt effective action.
The Montana Department of Labor & Industry wants to help both employees and employers to be happy on the job. We take seriously our mission to promote and protect the well-being of Montana's workers, employers and citizens, and to uphold their rights and responsibilities. Our agenc
... View more
Job Location:
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
