Fiscal Services Supervisor (Budget & Purchasing)

**FIRST DATE OF REVIEW IS SCHEDULED FOR JANUARY 2 2026**

DEFINITION

Under general direction plans organizes oversees coordinates and reviews the work of staff performing technical accounting duties; reviews analyzes audits reconciles and maintains assigned funds and accounts; prepares audits and maintains a variety of manual and automated financial and statistical records reports and financial statements; prepares and maintains budgets for assigned funds and accounts; provides complex staff assistance to management in the areas of expertise; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Received general direction from assigned supervisory management personnel. May exercises direct supervision over technical and administrative staff.

CLASS CHARACTERISTICS

This professional and first level supervisory classification exercises independent judgment on diverse and specialized finance and accounting activities with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning organizing supervising reviewing and evaluating the work of assigned staff and for providing professional level support to management in a variety of areas. Performance of the work requires the use of independence initiative and discretion within established guidelines.

EXAMPLES OF TYPICAL JOB FUNCTIONS

(Illustrative Only) Management reserves the right to add modify change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans organizes assigns supervises and reviews the work of assigned staff including reviewing analyzing auditing reconciling and maintaining assigned funds budgets and accounts.
• Trains staff in work procedures; evaluates employee performance counsels employees and effectively recommends initial disciplinary action; assists in selection and promotion.
• Participates in the development of goals objectives policies and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
• Monitors fiscal services activities; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
• Monitors and enforces the Districts compliance with federal state and local laws regulations policies and procedures governing general accounting budgeting payroll taxes and related activities; provides information and supportive documents for external auditor as required.
• Monitors changes in regulations and technology that may affect assigned functions and operations; tests and implements upgrades of automated enterprise application systems; implements emerging technologies related to the fiscal services function.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of fiscal services; researches emerging products and enhancements and their applicability to District needs.
• Maintains files databases and records related to fiscal services; prepares a variety of written reports memoranda and correspondence.
• Works productively and cooperatively with others by demonstrating respect patience and equitable treatment of all internal and external customers.
• Ensures staff comply with District and mandated safety rules regulations and protocols.
• Performs other duties as assigned.

Education and Experience:

Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to a bachelors degree from an accredited college or university with major coursework in accounting finance business administration or a related field.

Experience:

• Four (4) years of increasingly responsible accounting or finance experience of which two (2) years must have been in a lead or supervisory capacity.

Licenses and Certifications:

• None.

QUALIFICATIONS

Knowledge of:

• Operations and services of a comprehensive finance and accounting program including auditing and reporting functions.
• Principles and practices of employee supervision including work planning assignment review and evaluation discipline and the training of staff in work procedures.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and procedures of District budgeting and accounting.
• Generally accepted accounting and auditing principles related to governmental compliance accounting.
• Provisions of the California Community College Budget and Accounting Manual.
• Principles practices techniques and methods of financial transactions related to student accounts and payments.
• Principles and practices of developing comprehensive financial statements and reports.
• Methods and techniques of developing business administrative and technical reports correspondence and presentations.
• Applicable Federal State and local laws regulatory codes ordinances and procedures relevant to assigned area of responsibility.
• District and mandated safety rules regulations and protocols.
• Techniques of providing a high level of customer service by effectively interacting with students staff faculty representatives of outside organizations and members of the public including individuals of diverse academic socio-economic ethnic religious and cultural backgrounds physical ability and sexual orientation.
• The structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
• Modern equipment and communication tools used for business functions and program project and task coordination including computers and software programs relevant to work performed.

Ability to:

• Select and supervise staff provide training and development opportunities ensure work is performed effectively and evaluate performance in an objective and positive manner.
• Assist in developing and implementing goals objectives practices policies procedures and work standards.
• Prepare clear complete and concise financial statements and reports.
• Evaluate and develop improvements in operations procedures policies and methods.
• Research analyze and evaluate new service delivery methods procedures and techniques.
• Analyze interpret summarize and present technical information and data in an effective manner.
• Conduct complex research projects evaluate alternatives and make sound recommendations.
• Interpret apply explain and ensure compliance with applicable Federal State and local laws rules regulations policies and procedures of accounting and financial operations.
• Make accurate arithmetic financial and statistical computations.
• Research assess and implement innovative technologies and procedures.
• Establish and maintain a variety of filing record-keeping and tracking systems.
• Effectively represent the department and the District in meetings with governmental agencies and various businesses professional and regulatory organizations and in meetings with individuals.
• Independently organize work set priorities meet critical deadlines and follow-up on assignments.
• Use tact initiative prudence and independent judgment within general policy procedural and legal guidelines.
• Effectively use computer systems software applications and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely both orally and in writing using appropriate English grammar and syntax.
• Demonstrate sensitivity to and understanding of the diverse academic socio-economic ethnic religious and cultural backgrounds of community college students.
• Establish maintain and foster positive and effective working relationships with those contacted in the course of work.

APPLICATION PROCEDURES:

To be considered a candidate for this position all materials required should be received in the Victor Valley College Office of Human Resources by the First Review Date. Application materials may be accepted after this date however if a file is not complete by the First Review Date the application may not be considered by the Screening Committee. It is the applicants responsibility to ensure that all requested materials are received. All material included in the application packet become District property will not be returned and will not be copied.

All information qualifying an applicant for the position must be included on the Victor Valley College application. If it is unclear whether an applicant meets the minimum qualifications for the position from the application that applicant will be disqualified.

Candidates wishing to apply for more than one position must apply for each position separately.

Applicants may be notified by email during any phase of this recruitment regarding status. This recruitment may be used to fill future vacancies.

You may check your status at any time by logging into Victor Valley College Online Application Site at with your username and password.

To request a reasonable accommodation due to a disability to assist with completing an application please contact the Human Resources Department before the listed closing date at extension 2500 or by email at

A complete file consists of all of the following:
1. A completed Victor Valley College application electronic form
2. A letter expressing interest in the position
3. A current resume
4. Copies of transcripts showing college degrees and coursework. NOTE: Degrees must be from an accredited institution. It is the responsibility of the candidate to include U.S. evaluations of non-U.S. transcripts with their application. Link to - State of California Commission on Teacher Credentialing: Valley Community College does not sponsor Visas such as H1B Visas.

EEO STATEMENT

The Board of Trustees is committed to supporting recruitment activities that are intentional professional development opportunities that are meaningful and instructional processes that support the goals of equal opportunity equity and diversity by providing equal consideration for all qualified candidates including but not limited to federally and state protected class race color national origin disability (mental and physical including HIV/AIDS cancer and genetic characteristics) ancestry sex/gender (includes pregnancy childbirth breastfeeding and/or related medical conditions) gender identity gender expression sexual orientation religion (includes religious dress and grooming practices) age (over 40) marital status medical condition (genetic characteristics cancer or a record or history of cancer) military or veteran status and genetic information.