Operations Support Coordinator

Job Description - Operations Support Coordinator

Location: Elizabeth NJ (Onsite)
Employment Type: Contract
Work Schedule: Monday-Friday 7:00 AM - 3:30 PM EST
Hours per Week: 40
Duration: 6 Months
Expected Start Date: December 21 2025
Expected End Date: June 21 2026

Work Authorization Requirement:
This opportunity requires candidates who are legally authorized to work in the United States without the need for employer sponsorship (e.g. U.S. Citizens or Green Card holders).

Position Summary

We are seeking an Operations Support Coordinator to provide administrative and operational support at an onsite industrial facility. This role involves managing departmental communications supporting Meter Measurement activities handling documentation and coordinating various operational tasks. The ideal candidate is detail-oriented organized and proficient with office software tools while maintaining accuracy in daily tasks.

Key Responsibilities

• Manage all incoming and outgoing department communications.

• Maintain organized filing systems and support timekeeping payroll PTO tracking and data entry.

• Prepare and manage purchase orders receipts invoice coding and backorder tracking.

• Support Meter Measurement tasks including:

  • Purchasing and scheduling meter changes

  • Generating Maximo reports

  • BPU reporting

  • Meter maintenance tracking

• Handle gate station permitting and utility billing.

• Coordinate external services such as landscaping and security maintenance.

• Oversee regulatory and emergency response training schedules.

• Manage equipment calibration and maintain calibration reports.

Required Skills & Qualifications

• Proficiency in office software such as Google Maps Google Earth Workday and Maximo.

• Strong computer skills with the ability to create requisitions and manage timekeeping systems.

• Experience with Excel and data entry.

• Excellent organizational skills and strong attention to detail.

• Effective communication and note-taking abilities.

• Ability to work independently as well as collaboratively.

• Prior administrative or office experience is preferred but not required.

Skills:

• Communication

• File processing

• Excel & Word

• Data entry

• Purchase order management

Required Skills:

CommunicationFile processingexcelwordPurchase OrdersPurchase Order FinanceData entryData Entry / Order Processing