Financial Accountant (AO-13641)

This is a remote position.

• The successful candidate will be responsible for executing the full cycle of accounting functions ensuring transactional accuracy and strict adherence to documented Standard Operating Procedures (SOPs).
  
• Invoice Triage: Review the central invoices mailbox daily to accurately route transactions to the correct business entity.
  
• Data Entry: Enter invoices into the accounting system drafts ensuring correct GL coding and job tracking details.
  
• External Routing: Prepare and forward Builder and Developer invoices to the approved stakeholder/destination only after securing management confirmation.
  
• Purchase Orders (PO): Draft and file POs upon request ensuring future invoices are matched to the approved commitment amount.
  
• Payment Verification: Verify bank details for all new suppliers via a trusted third-party source to prevent fraud.
  
• Creditor Check: Conduct monthly credit checks on internal entities raising any issues to management.
  
• Payables Run: Prepare the batch payment files (ABA) fortnightly submitting the payment report to management for authorisation.
  
• Remittance: Send remittance advice to all paid suppliers immediately after payment has been executed.
  
• Bank Reconciliation: Perform daily or tri-weekly bank and credit card reconciliation documenting and escalating all unknown transactions.
  
• Recurring Payments: Maintain and monthly reconcile the comprehensive Register for all loans subscriptions and recurring liabilities.
  
• Payroll Processing: Execute the weekly payroll run ensuring all hours leave and management-approved pay variations are correctly processed.
  
• Superannuation: Superannuation liability to be sent for approval weekly (for quarterly payment process).
  
• Expense Claims: Process employee expense claims for reimbursement only after verifying required managerial approval and supporting documentation.
  
• Credit Card Control: Ensure every corporate card transaction is supported by a valid receipt and correctly coded by the monthly reconciliation deadline.
  
• Leave Management: Process all employee leave requests after verifying the necessary managerial approval and sufficient leave balances.
  
• Asset Capitalization: Identify and capitalise assets above the designated monetary threshold.
  
• Asset Register: Maintain the Fixed to management for filing the authorised Asset Register noting depreciation schedules and warranty periods.
  
• Location Confirmation: Co-ordinate monthly checks with department managers to verify the physical existence and location of company assets.
  
• Transaction Filing: Create and maintain the complete Financial File for each property sale/settlement including related contracts and correspondence.
  
• Invoice Management: Fetch and compile all invoices related to the sale process (e.g. legal marketing valuation) into the settlement file.
  
• Commission Verification: Process and verify commission invoices from agents against sales contract terms before payment submission.
  
• Discharge Documents: Organise and file copies of loan discharge documents once received from the lender/solicitor.
  
• GST Compliance: Review the contract and if GST is applicable ensure a valid GST Tax Invoice is raised and included in the settlement package.
  
• Sale Proceeds: Reconcile final received sale proceeds against the expected settlement statement and record the final disposal in the accounting system.
  
• Month-End Close: Complete all month-end closing procedures including posting all required depreciation accruals and prepayment journals.
  
• Balance Sheet Reconciliations: Prepare detailed working papers for all major Balance Sheet accounts to ensure financial statement integrity.
  
• Reporting Submission: Compile and submit the draft Monthly Financial Package to management including reconciliation documentation and strategic items like asset write-off reviews.
  
• Variance Analysis: Conduct initial variance analysis on the monthly results explaining significant differences between actual performance and the approved budget.
  
• Budgeting Assistance: Assist management in gathering required financial data and structuring inputs for the annual budgeting process.
  
• BAS Compliance: Prepare the required BAS/Tax compliance report data from the accounting system and submit the final figures by the stipulated deadline.
  

Requirements

• This role requires a dedicated full-time commitment to meet daily banking and weekly payroll deadlines working within Australian time zone hours.
  

• Expert-level proficiency is mandatory covering Payables Banking Payroll and Month-End modules.
  

• Experience handling full-cycle accounting (AP AR Payroll Month-End) for small to medium businesses.
  

• Demonstrated ability to generate check and handle ABA files for payment runs.
  

• Strong technical ability to troubleshoot and resolve operational queries (e.g. payment failures coding errors) directly with stakeholders on the same day.
  

• Excellent written and verbal English skills are mandatory.
  

• A heavy lean into identifying opportunities to incorporate AI and other technologies to automate existing processes.
  

• Working knowledge of Australian GST/BAS Superannuation and basic payroll compliance (e.g. STP).
  
  
  
  
  

Benefits

• Australian clients and Australian hours (giving you great experience and an early finish!)
  
• Work from Home Allowance
  
• HMO for you AND a dependent from Day 1
  
• 20 Days Annual Leave and 5 Days Sick Leave
  
• Government Statutory Benefits
  
• 13th Month Pay
  
• Computer Equipment
  
• Opportunities for growth