Executive Assistant

Grade: S6
Referral Level: Level 1
Division:IGM-Tech

IGM Financial Inc. is a leading wealth and asset management company in Canada managing approximately$271 billionin assets. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.

Mackenzie Investments founded in 1967 is a key part of IGMs business model serving as a comprehensive asset-management partner for Canadian financial advisors and their clients.

At Mackenzie Investments You Can Build Your Career with Confidence.We are proud to be recognized as one of Canadas Top 100 Employers for the fourth consecutive yearsand one of Canadas Best Diversity Employers. Our vision and strategy aim to innovate the industry and support Canadians in achieving their financial goals.

Join our team to engage in continuous learning and skill development in a supportive environment.Experience the best of both worlds with our hybrid work environment where you spend three days a week in the office connecting collaborating and enjoying quality time with your amazing colleagues!Our Values: Be better;we strive for improvement in everything we do.Be accountable;we foster clarity and are empowered to act responsibly.Be a team;we are united to drive collective impact to achieve our goals.

Position Summary
This is not just an administrative roleit is a strategic partnership. As the Executive Assistant to the Chief Information Officer (CIO) you will play a critical role in enabling the CIOs effectiveness and driving organizational priorities forward. Acting as a trusted advisor and gatekeeper you will ensure seamless communication and coordination across the C-suite anticipate needs and proactively manage complex schedules and deliverables. Your ability to navigate executive-level interactions with professionalism and discretion will directly contribute to the success of the technology leadership team and the broader organization. As the CIO primarily works out of the Toronto office the ideal candidate will be required to be based in Toronto to provide a high level of onsite support and coordination with the executive and leadership teams.

Key Responsibilities

• Serve as a strategic liaison for the CIO ensuring clear and timely communication with C-suite leaders and senior stakeholders.
• Manage the CIOs dynamic calendar prioritizing high-level meetings and engagements with precision.
• Coordinate executive travel arrangements and prepare detailed expense reports.
• Organize and execute leadership team meetings including:
• Weekly sessions with direct reports
• Quarterly off-sites with extended leadership teams
• Annual remote off-site (end-to-end planning: venue accommodations transportation meals and meeting logistics)
• Support planning and delivery of department-wide events including town halls and social gatherings.
• Prepare high-quality reports presentations and correspondence tailored for executive audiences.
• Oversee invoice processing and ensure timely approvals.
• Maintain office operations including supply management and equipment servicing.
• Collaborate with other administrative professionals to provide coverage and share responsibilities as needed.
  
  

Qualifications

• Minimum 6 years of experience as an Executive Assistant with a proven track record supporting C-suite executives in a fast-paced corporate environment.
• Exceptional communication skillsboth verbal and writtenwith the ability to craft clear concise and professional messaging for senior leadership.
• Strong interpersonal skills and organizational savvy to navigate complex stakeholder relationships.
• Advanced proficiency in Microsoft Office Suite (Word Outlook Excel PowerPoint SharePoint) and collaboration tools such as Microsoft Teams.
• Demonstrated digital and Gen AI fluency and ability to leverage technology for document management and team collaboration.
• High level of discretion in handling confidential information.
• Superior organizational planning and prioritization skills; adept at managing multiple priorities under tight deadlines.
• Ability to work independently while fostering collaboration within a team environment.

Benefits:

• COMPETITIVE COMPENSATION & RECOGNITION:competitive base salary performance-weightedbonus education/career support option to join Employee Share Purchase Plan with employer matchingcomponent.

• EMPLOYEE BENEFITS & INSURANCE:competitive health and dental coverage flexible plan for you and your family and short-term & long-term disability plans.

• RETIREMENT SAVINGS PROGRAMS:voluntaryGroup RRSP enrolment with employer matchingcomponent.

• WORK LIFE BALANCE:paid volunteer days competitive time off including 10 wellness days offWorkPerksdiscount program hybrid & flex work arrangements.

• INCLUSIVE CULTURE AND DIVERSITY:living our core values: Be a Team Be Accountable Be Better engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest identity or background).

IGM is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates thatrepresentthe diversity present across Canada including racialized persons women Indigenous persons persons with disabilities 2SLGBTQIA community gender diverse and neurodiverse individuals as well as all who may contribute to the further diversification of ideas.

Mackenzie Investments is an accessible employer committed to providingbarrier-free recruitment experience.If you require accommodation or this information in an alternate format at any stage of the recruitment process please reach out to the Talent Acquisition team who will work with you to meet your needs.

How to Apply:Interested candidates are invited tosubmittheir resume and a cover letter detailing their qualifications and experience to thank all applicants for their interest in Mackenzie Investments; however only those candidates selected for an interview will be contacted.

Please apply by December 16 2025.

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