Temporary Programs Supervisor Adult and Continuing Education

Position: Programs Supervisor - Adult and Continuing Education

Salary Range: Band 5 : $ 42.52 per hour - $50.71 per hour 4% vacation pay

Location: Bateman Community Centre 5151 New Street Burlington ON

Work Schedule: 35 hours/week 12 months/year

Effective Date: December 15 2025 to August 31 2026

Position Overview:

Halton District School Board is seeking qualified applicants for the position of Programs Supervisor - Adult & Continuing Education Programs. Gary Allan Learning Centres deliver adult alternative and continuing education programming to all students with the Halton District School Board delivering educational programs twelve months of the school year six days each week including daytime evening and weekend hours. The Programs Supervisor supports GALC Administration and Management in the effective delivery of these programs with particular responsibility for fee-paying adult languages adult online credit PSW programming and summer school. The Programs Supervisor responsibilities include supervision of contract staff collation and quality assurance of register data and setting up programs in Aspen liaising with the SIS team and other departments as necessary.

Responsibilities:

• Supervise contract staff to deliver accurate and efficient student course registration and mark reporting data input and quality assurance of same.

• Provide training to new staff and existing staff members with respect to program and system changes.

• Coordinate and approve classroom coverage and supply teachers.

• Collate and quality assure register data for all Ministry of Education funded programs as well as board registers for fee payer programming.

• Support manager and administration to coordinate orientation activities and events for fee paying students.

• Marketing promotion and outreach of adult continuing education and fee-payer programs liaising with the HDSB Communications Department as necessary.

• Support review and intake of applications for fee paying students (eg FSL/PSW etc.) and related tuition processing.

• Continuously improve processes and systems to ensure efficiency consistency best practice and customer service including Aspen School Cash Online OUAC/OCAS online registration portal etc.

• Assist with recruitment and onboarding of non-teaching continuing education contract and occasional staff including creating and issuing contracts for occasional staff.

• Coordination of recruitment registration and program delivery of adult online credit and PSW programs under the direction of the Manager of Continuing Education and the Principal of Continuing Education.

• Assist with accurate and timely tracking of payroll information for contract and occasional staff.

• Liaise with the SIS team and Vice Principal of ICT to ensure ASPEN best practices for the creation and set up of all programs in accordance with Ministry of Education Enrollment Registers.

• Work closely with HDSB departments (e.g. School Programs Special Education Services and Equity Departments) to develop needed processes and resolve challenges associated with evolving student/family needs.

• Record maintenance and coordination of reports required by Business Services Ministry of Education and other federal and provincial funders .

• Prepare source and support ordering of instructional materials instructional equipment and furniture for all programs.

• Communicate with external organizations including community partners and board-approved vendors when needed.

• Assist other staff with duties assigned by an administrator or manager.

Qualifications:

Education:

• Post-secondary diploma or certificate in project management or equivalent

Experience :

• Experience in an equivalent position

• Knowledge and experience of Continuing Education contexts would be a distinct asset.

• Knowledge and experience related to School Cash Online is an asset.

Position specific skills :

• Excellent technical skills (i.e. Aspen Microsoft Office Google Suite).

• Knowledge of Ministry of Education reporting platforms (i.e. OnSIS) and reporting platforms (HARTs & iCARE) would be an asset.

• Ability to speak and write in multiple languages is an asset

• Exemplary conflict prevention and management skills and ability to diffuse situations

• Effective decision making ability to work independently and collaborate and consult as necessary

Applications along with your resume and other supporting documents must be submitted through Apply to Education - by 4:00 pm on Friday December 5 2025

Job code #

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We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will ordinarily be made through email addresses provided on applicants Apply To Education profile page or through applicants HDSB email addresses. Please ensure that contact information provided at the time of application is current.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions :

As part of the recruitment and selection function the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code HDSBs Teacher Hiring Practices Administrative Procedure HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act 2017 S.O. 2017 c. 15 in compliance with the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 c. M.56. In accordance with HDSBs Employment Equity Policy personal information collected on this form will aim to achieve an inclusive diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298 Operation of Schools General) and any applicable collective agreement provisions the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants additional experience lived experience skills backgrounds and perspectives; and granting first consideration where the skills ability and qualifications of the applicants are relatively equal to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards 2017). Questions about this collection may be directed to Dixon Mohammed - Manager Recruitment Selection and Staffing at

Accommodation :

Upon request we will provide reasonable accommodations for candidates who have temporary or permanent disability or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness:

The HDSB is committed to providing a respectful and healthy work environment.