Group PMO Administrative Assistant

At Alstom we understand transport networks and what moves people. From high-speed trains metros monorails and trams to turnkey systems services infrastructure signalling and digital mobility we offer our diverse customers the broadest portfolio in the industry. Every day 80000 colleagues lead the way to greener and smarter mobility worldwide connecting cities as we reduce carbon and replace cars.

Could you be the full-time Group PMO Administrative Assistant in Bangalore were looking for

Your future role

Take on a new challenge and apply your administrative and organizational expertise in a new cutting-edge field. Youll work alongside a collaborative and driven team of professionals.

Youll play a key role in ensuring the smooth operations of all Group PMO Hub India administration activities enabling the team to focus on delivering impactful results. Day-to-day youll work closely with teams across the business including coordinating interviews managing schedules and supporting event planning and much more.

Youll specifically take care of organizing travel arrangements and maintaining records but also supporting the Group PMO Hub Director with confidential administrative duties.

Well look to you for:

• Coordinating new hire interview schedules and tracking hiring status for Group PMO Hub India

• Welcoming and assisting interview candidates guests or vendors

• Maintaining Group PMO schedules room bookings and preparing meeting rooms

• Organizing travel arrangements and itineraries for team members and global guests

• Raising purchase order requests and following up on bills and settlements

• Preparing agendas collecting materials for meetings and maintaining organized records

• Performing data reporting for Group PMO KPIs and small team analysis

• Providing confidential administrative support to the Group PMO Hub Director

All about you

We value passion and attitude over experience. Thats why we dont expect you to have every single skill. Instead weve listed some that we think will help you succeed and grow in this role:

• Bachelors degree

• Proven experience as an administrator in an international corporate setting with 7 years as an Executive Assistant to Directors or above

• Strong verbal and written communication skills

• Exceptional organizational and problem-solving abilities

• Experience in event management (remote or in-person)

• Proficiency in SAP systems for purchase order input and follow-up

• Ability to thrive under pressure and adapt to a fast-paced environment

• A proactive flexible and reliable attitude

• Strong networking and interpersonal skills

Things youll enjoy

Join us on a life-long transformative journey the rail industry is here to stay so you can grow and develop new skills and experiences throughout your career. Youll also:

• Enjoy stability challenges and a long-term career free from boring daily routines

• Work with new security standards for rail signalling

• Collaborate with transverse teams and helpful colleagues

• Contribute to innovative projects

• Utilise our flexible and inclusive working environment

• Steer your career in whatever direction you choose across functions and countries

• Benefit from our investment in your development through award-winning learning

• Progress towards opportunities to further develop your career

• Benefit from a fair and dynamic reward package that recognises your performance and potential plus comprehensive and competitive social coverage (life medical pension)

You dont need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family youll be proud. If youre up for the challenge wed love to hear from you!

Important to note

As a global business were an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. Were committed to creating an inclusive workplace for everyone.