Sales and Facilities Assistant

Cork - Ireland

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

In this role youll ensure our Salesforce data is accurate and up to date streamline processes and keep communication flowing between sales operations and HQ. Your work will directly empower the sales team to focus on winning business while you drive efficiency accuracy and exceptional customer experience behind the scenes.

In addition to this youll also take ownership of day-to-day office administration making sure the workplace runs smoothly and supports a positive productive environment.

Key Responsibilities:

Sales Administration:

Salesforce management

Set up new accounts
Input and maintain opportunities
Input and maintain CPQs
Create and maintain key contacts
Check for synchronisation with SAP
Help to input MEDDICC especially buyer maps
Check integrity and accuracy of forecast PO dates and required delivery dates

Liaison & Coordination

Work with sales team to ensure accurate information in Salesforce
Work with UK operations team to ensure dates and commitments are known and achievable
Liaise with HQ based resources as required and alert to any execution issues sales admin logistics production
Support the UK/IE Commercial meeting to ensure information reported is up to date/accurate
Chase administrative information required from clients

Facilities Management:

Manage day-to-day office operations to ensure a smooth and efficient working environment.
Handle incoming calls emails and correspondence directing them to the appropriate team members.
Organize and maintain office files records and documentation in compliance with company policies.
Support HR and onboarding activities including preparing documentation for new hires.
Liaise with vendors and service providers to maintain office facilities and equipment.
Ensure compliance with health and safety regulations within the office.
Provide general administrative support to management and other departments as needed.

Qualifications :

Experience working in a sales support or commercial operations role within a B2B environment.
Advanced proficiency in Salesforce and familiarity with CPQ tools.
Working knowledge of SAP or similar ERP systems.
Good knowledge of Microsoft Office Suite.
Detail-oriented with a focus on data integrity and process compliance.
Strong problem-solving skills and ability to anticipate operational challenges.
Understanding of MEDDICC methodology and sales processes would be a plus.
Previous experience managing office facilities and supporting HR or onboarding activities would be a plus.
Ability to thrive in a fast-paced dynamic environment with multiple stakeholders.
Knowledge of health and safety compliance in office settings.

Additional Information :

We innovate. We help communities thrive.

VusionGroup has an international presence in 19 joining us youll be part of a globally distributed team of intellectually curious committed and collaborative co-workers.

The work is fast paced challenging and ambitious. Here you will feel valued for your contributions as we reinvent modern commercetogether.

We feel supported. You will too.

VusionGroup is a place where people feel safe happy and respected. We offer programs and benefits to support you in whatever comes next in your life including:

Pay: Competitive pay and benefits
Schedule: A flexible hybrid work schedule
Career Growth: E-learning opportunities and workshops and global mobility potential

Not the right opportunity for you
Share this job with a friend or search all careers at Work :

Employment Type :

Full-time

We are seeking a dynamic and detail-oriented Sales and Office administrator to join our team. This will be a split role spending 90% assisting our sales team and 10% supporting the facilities of our Cork office.In this role youll ensure our Salesforce data is accurate and up to date streamline proce...

In addition to this youll also take ownership of day-to-day office administration making sure the workplace runs smoothly and supports a positive productive environment.

Key Responsibilities:

Sales Administration:

Salesforce management

Set up new accounts
Input and maintain opportunities
Input and maintain CPQs
Create and maintain key contacts
Check for synchronisation with SAP
Help to input MEDDICC especially buyer maps
Check integrity and accuracy of forecast PO dates and required delivery dates

Liaison & Coordination

Work with sales team to ensure accurate information in Salesforce
Work with UK operations team to ensure dates and commitments are known and achievable
Liaise with HQ based resources as required and alert to any execution issues sales admin logistics production
Support the UK/IE Commercial meeting to ensure information reported is up to date/accurate
Chase administrative information required from clients

Facilities Management:

Manage day-to-day office operations to ensure a smooth and efficient working environment.
Handle incoming calls emails and correspondence directing them to the appropriate team members.
Organize and maintain office files records and documentation in compliance with company policies.
Support HR and onboarding activities including preparing documentation for new hires.
Liaise with vendors and service providers to maintain office facilities and equipment.
Ensure compliance with health and safety regulations within the office.
Provide general administrative support to management and other departments as needed.

Qualifications :

Experience working in a sales support or commercial operations role within a B2B environment.
Advanced proficiency in Salesforce and familiarity with CPQ tools.
Working knowledge of SAP or similar ERP systems.
Good knowledge of Microsoft Office Suite.
Detail-oriented with a focus on data integrity and process compliance.
Strong problem-solving skills and ability to anticipate operational challenges.
Understanding of MEDDICC methodology and sales processes would be a plus.
Previous experience managing office facilities and supporting HR or onboarding activities would be a plus.
Ability to thrive in a fast-paced dynamic environment with multiple stakeholders.
Knowledge of health and safety compliance in office settings.

Additional Information :

We innovate. We help communities thrive.

VusionGroup has an international presence in 19 joining us youll be part of a globally distributed team of intellectually curious committed and collaborative co-workers.

The work is fast paced challenging and ambitious. Here you will feel valued for your contributions as we reinvent modern commercetogether.

We feel supported. You will too.

VusionGroup is a place where people feel safe happy and respected. We offer programs and benefits to support you in whatever comes next in your life including:

Pay: Competitive pay and benefits
Schedule: A flexible hybrid work schedule
Career Growth: E-learning opportunities and workshops and global mobility potential

Not the right opportunity for you
Share this job with a friend or search all careers at Work :

Employment Type :

Full-time

Key Skills

Typing
Customer Service
Hospitality Experience
Facilities Maintenance
Facilities Management
HVAC
Cleaning Experience
Office Experience
OSHA
Maintenance
Custodial Experience
Power Tools

Apply Now

About Company

VusionGroup SA

Are you ready to develop the future of retail?  VusionGroup est une entreprise de retail tech en forte croissance. Implanté dans 19 pays sur 3 continents, nous sommes leader mondial des solutions de digitalisation du commerce physique.Nous inventons des technologies qui créent un impa ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click