Project Coordinator – Beauty & Personal Care

Were looking for an organized and detail-oriented Project Coordinator to support the production sourcing and logistics of packaging and turnkey beauty projects. This is an entry-level to junior role with room to grow into a Project Manager. Youll work closely with Sales Project Managers and Supply Chain to keep projects running smoothly on the internal and vendor side especially for reorders and active production programs.

What Youll Do

• Coordinate day-to-day communication with domestic and international vendors to track samples production updates and timelines.
• Support Sales on new projects by gathering information requesting samples and preparing internal documentation.
• Manage reorders and ongoing production tasks ensuring timelines details and deliverables stay on track.
• Prepare project documents: timelines status updates recaps costing updates quality reports.
• Enter and maintain accurate information in Netsuite spreadsheets and shared trackers.
• Work with Supply Chain on shipping/logistics needs including tracking shipments and collecting required documents (packing lists invoices QC reports).
• Assist with preparing samples and coordinating approvals.
• Maintain organized file structures project folders and documentation.
• Identify delays or issues and flag them promptly
• Support general project workflow improvements as you learn and grow in the role.

Qualifications :

What You Bring

• 12 years of experience in project coordination operations production or a related administrative role (beauty or manufacturing experience is a plus).
• Highly organized with excellent attention to detail and follow-through.
• Strong communication skills clear proactive and reliable.
• Comfortable working with vendors and internal teams in a fast-paced environment.
• Proficient with Microsoft suite; Excel; experience with Netsuite is a plus (training available).
• Curious eager to learn and excited about eventually growing into a Project Manager role.
• Friendly collaborative and able to stay calm and solution-oriented when juggling multiple tasks.

Why Youll Love Working at Club Kuma

• Work on innovative design-forward packaging and turnkey projects for top emerging beauty brands.
• Partner with award-winning internal creative and technical teams who elevate every project.
• Be part of a small collaborative fast-growing company where your work has visible impact.
• Growth opportunity as the company scales

Additional information

• The Project Coordinator position is a full-time in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package including a competitive salary PTO benefits 401K and holidays.
• Compensation: $ 26-28 per hour based on experience

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time