Document Administrator

Role Overview
The Document Administrator plays a key role in supporting our risk team by managing tracking and processing company and project documentation. This position helps ensure consistency compliance and alignment with company policies and procedures.

Key Responsibilities
Review vendor enrollment documentation to ensure compliance with company policies and mitigate risk
Collaborate with vendors to complete enrollment within two business days and assist with any questions
Verify and process all incoming vendor change requests
Partner with operations to prepare and issue subcontract agreements ensuring proper authorization and signatures are secured
Track outstanding subcontract agreements and provide status updates to ensure contracts are fully executed within five days of issuance
Cross-train with the Compliance Administrator to support insurance and bonding processes
Cross-train with the Expense Administrator to support expense reimbursement and recovery processes
Assist with additional tasks and projects as assigned by the Supervisor or Managers

Qualifications :

Qualifications & Education
13 years of experience in document control administration or accounting
Experience in the construction industry is an asset

Preferred Qualifications
Exceptional attention to detail in all aspects of work
Strong teamwork skills with the ability to work independently when needed
Clear and professional communication skills with individuals at all levels of the organization
Ability to learn and adapt to new software and systems
Experience with Vista and DocuSign is an asset
Strong organizational and time-management skills
Ability to interpret and follow company policies and procedures

Additional Information :

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

• We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
• Competitive wages
• Well rounded employer paid benefits program including health dental vision care and employee assistance program
• RRSP matching program to aid and prepare employees for long-term financial security
• Educational assistance for employees who wish to pursue job-performance enhancing education
• Recognition and annual salary reviews program
• Leadership conferences that allow employees to connect and collaborate
• Regular company-wide engagement opportunities

Chandos only accepts applications through our portal from individuals. All resumes and applications submitted by an agency or consulting firm will be disqualified from our recruitment process. 

Remote Work :

No

Employment Type :

Full-time