Administrative Assistant II

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Summary:

The Department of Psychology is looking for a team-oriented customer-focused staff member to help support our faculty staff postdocs graduate students undergraduate students and visitors. The position serves as the primary operations contact for the department providing critical assistance to both departmental and building operations. Responsibilities include managing mail and packages copiers supplies exam materials keys and other duties.

This position is also the frontline for helping coordinate building work orders and repairs tracking projects preparing spaces and scheduling with trades as needed. Building or maintenance experience is not needed. Additional duties include serving as backup for a number of functions in the department.

Hours generally scheduled Monday - Friday 8:00 AM - 4:30 PM.

The work schedule has a small window of flexibility for start and end times.

If you are interested in helping support the exciting teaching and research happening in our highly successful department we encourage you to apply.

Key Job Responsibilities:

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

Department:

College of Letters & Science Department of Psychology

Compensation:

The typical starting salary for this position is $21.00/hour depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation holidays and paid time off; competitive insurance and saving accounts; and retirement benefits.

Required Qualifications:

• At least two years of relevant full-time or part-time professional experience.
• Proficiency in Microsoft Office Suite and other commonly used digital tools.
• Ability to track deadlines and follow multi-step administrative procedures.
• Strong attention to detail.
• Ability to lift and move items such as boxes of copy paper lightweight furniture etc.
  

Preferred Qualifications:

• Ability to collaborate and work effectively as a team member.
• Strong interest in providing outstanding customer service.
• Capacity to work independently and exercise good judgement in making decisions and deciding what needs to be brought to the attention of leadership.
  

Education:

H.S. Diploma Required

How to Apply:

Click the Apply button to start the application process.

You will be prompted to upload the following documents:

-Resume

-Letter of Qualifications/Cover Letter

Applicants should attach a letter of qualifications/cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note there is only one attachment field. You must upload all of your documents in the attachment field.

Selected applicants will receive an invitation to participate in interviews 3-5 business days following the application deadline.

Once finalists are identified they will be asked to provide names and contact information for at least three professional references including a current/former supervisor. References will not be contacted without advanced notice.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Elizabeth Rose

Relay Access (WTRS): 7-1-1. SeeRELAYSERVICEfor further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.