Chambers Judicial Assistant 1 (41-3023) Kodiak Superior Court

• Responsible for the smooth flow of paperwork and files between the judges chambers and the Clerks Office;
• Type and edit correspondence orders and documents authorized by the judge;
• Work files with pending motions and determine readiness and urgency for handling by the judge;
• Perform In-Court clerking duties as needed; prepare log notes; prepare criminal judgments bail orders and other in-court forms as necessary;
• Docket and distribute signed orders and notices;
• Maintain files and updates in CourtView;
• Schedule hearings manage the judges schedule in CourtView and Outlook;
• Interact with public in courtroom; receive and screen telephone calls and visitors to chambers;
• Prepare and submit biweekly pay affidavits and judicial leave reports;
• Make travel arrangements; prepare and submit expense claims;
• Assist with various special projects as needed.

LEGAL RIGHT TO ACCEPT EMPLOYMENT

The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays medical dental and optional vision coverage and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS)and the Alaska Supplemental Annuity Plan (SBS) with access to the Alaska Deferred Compensation Plan. Personal leaveis accrued for vacation illness or personal needs.

Enjoy peace of mind and long-term security while serving your community.

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The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate.

AND

Two years of progressively responsible fully qualified work experience as an administrative assistant.


Substitution:

Completion of an appropriate vocational training course of study such as legal secretary paralegal or office skills will substitute for one year of the required administrative assistant work experience.

A bachelors degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.

NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially-exempt service and serve at-will to the appointing authority.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations if available.
• A list of two or three professional references who have had supervisory authority over you along with their email addresses and daytime contact phone numbers.

WORK HISTORY

If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not you will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring manager.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at . The Court System reserves the right to confirm all background information.

Contact Title:Recruitment

E-Mail:

Mailing Address: 820 West 4th Avenue Anchorage AK 99501

Phone Number: