Transport Senior Clerical Officer 3 Posts Locality North

Education Authority - Northern Ireland

Job Location:

Ballymena - UK

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

PERSON SPECIFICATION

NOTES TO JOB APPLICANTS

1. You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.

2. You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.

3. The stage in the process when the criteria will be measured is outlined in the table below.

4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.

5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.

6. In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.

Section 1 - Essential Criteria

The following are essential criteria which will initially be measured at the shortlisting stage and whichmay also be further explored during the interview/selection stage.You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.

Factor

Essential Criteria

Method of Assessment

Qualifications/
Experience

Hold five GCSE passes (grades A*-C) or relevant equivalent or higher examination qualifications (one of which must be in English) and one years administrative/clerical experience in an office environment including the practical use of computers;

Have three years administrative/clerical experience in an office environment including the practical use of computers.

Shortlisting by Application Form

Section 2 - Essential Criteria

The following are additional essential criteria which will be measured during the interview/selection stage in line with EAs Game Changing People Model.

Factor	Essential Criteria	Method of Assessment
Skills/ Abilities	In line with EAs Game Changing People Model we will look for evidence of: Ability to organise a busy workload to deliver effective results on time Flexibility to meet changing demands as required Ability to communicate and work effectively with others as part of a team Ability to use own initiative to solve problems and respond to others Ability to take a responsive and customer focused approach to work Excellent ICT skills including Word Outlook and Excel	Interview
Knowledge	Knowledge of general office administrative processes and records Knowledge of the functions of the Education Authority	Interview
Values Orientation	Evidence of how your experience and approach to work reflect EAs ethos and values. You will find information about our Valueshere.	Interview

Our Values

Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.

DISCLOSURE OF CRIMINAL BACKGROUND

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.

In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that youWILLbe expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.

Further information can be accessed atNI Director the Department of Justice.

APPLICANT GUIDANCE NOTES

To view the applicant guidance notes please clickhere.

To learn about the many great benefits of joining the Education Authority click here

The Education Authority is an Equal Opportunities Employer.

REPORTS TO: Nominated Transport Officer

JOB PURPOSE: To provide administrative clerical and secretarial support in the Transport Division

MAIN DUTIES AND RESPONSIBILITIES

General Administrative Processes and Records

Provide administrative clerical and secretarial support to Officers in the Division
Develop maintain and operate manual and/or computerised information systems
Complete and submit all returns/records as required.
Contact with relevant personnel to receive and provide information

Purchasing and Supplies Administration

Operate/oversee requisitioning procedures including the ordering purchasing receiving checking storage and distribution of resources
Stock control of resources
Arrange for the maintenance of equipment

Reception Secretarial and Secretariat

Receive screen and direct all telephones calls
Receive visitors and provide hospitality as required
Provide word processing/typing filing duplication and photocopying word processing in support of administrative processes including the use of E-mail intranet and Internet facilities where appropriate
Sort screen and distribute all mail
Ensure the secure storage of valuable items and confidential documentation
Draft correspondence obtain and update lists registers and management information systems
Maintain diaries arrange appointments meetings and provide a secretarial service for Senior Officers within the Division/Service
Communicate on a regular basis with professional staff from outside agencies in order to receive/provide information
Service meetings and draft minutes as required

Other Duties

Assist work placement students with practical tasks and assignments within the office (where appropriate)

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

In accordance with Section 75 of the Northern Ireland Act (1998) the post-holder is expected to promote good relations equality of opportunity and pay due regard for equality legislation at all times.

To view the summary of terms and conditions for this post clickhere.

Required Experience:

Senior IC

PERSON SPECIFICATIONNOTES TO JOB APPLICANTS1. You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and de...